SB1902 EngrossedLRB101 10050 RJF 55152 b

1    AN ACT concerning finance.
 
2    Be it enacted by the People of the State of Illinois,
3represented in the General Assembly:
 
4    Section 5. The State Finance Act is amended by changing
5Section 9.02 as follows:
 
6    (30 ILCS 105/9.02)  (from Ch. 127, par. 145c)
7    Sec. 9.02. Vouchers; signature; delegation; electronic
8submission.
9    (a)(1) Any new contract or contract renewal in the amount
10of $250,000 or more in a fiscal year, or any order against a
11master contract in the amount of $250,000 or more in a fiscal
12year, or any contract amendment or change to an existing
13contract that increases the value of the contract to or by
14$250,000 or more in a fiscal year, shall be signed or approved
15in writing by the chief executive officer of the agency or his
16or her designee, and shall also be signed or approved in
17writing by the agency's chief legal counsel or his or her
18designee and chief fiscal officer or his or her designee. If
19the agency does not have a chief legal counsel or a chief
20fiscal officer, the chief executive officer of the agency shall
21designate in writing a senior executive as the individual
22responsible for signature or approval.
23    (2) No document identified in paragraph (1) may be filed

 

 

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1with the Comptroller, nor may any authorization for payment
2pursuant to such documents be filed with the Comptroller, if
3the required signatures or approvals are lacking.
4    (3) Any person who, with knowledge the signatures or
5approvals required in paragraph (1) are lacking, either files
6or directs another to file documents or payment authorizations
7in violation of paragraph (2) shall be subject to discipline up
8to and including discharge.
9    (4) Procurements shall not be artificially divided so as to
10avoid the necessity of complying with paragraph (1).
11    (5) Each State agency shall develop and implement
12procedures to ensure the necessary signatures or approvals are
13obtained. Each State agency may establish, maintain and follow
14procedures that are more restrictive than those required
15herein.
16    (6) This subsection (a) applies to all State agencies as
17defined in Section 1-7 of the Illinois State Auditing Act,
18which includes without limitation the General Assembly and its
19agencies. For purposes of this subsection (a), in the case of
20the General Assembly, the "chief executive officer of the
21agency" means (i) the Senate Operations Commission for Senate
22general operations as provided in Section 4 of the General
23Assembly Operations Act, (ii) the Speaker of the House of
24Representatives for House general operations as provided in
25Section 5 of the General Assembly Operations Act, (iii) the
26Speaker of the House for majority leadership staff and

 

 

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1operations, (iv) the Minority Leader of the House for minority
2leadership staff and operations, (v) the President of the
3Senate for majority leadership staff and operations, (vi) the
4Minority Leader of the Senate for minority staff and
5operations, and (vii) the Joint Committee on Legislative
6Support Services for the legislative support services agencies
7as provided in the Legislative Commission Reorganization Act of
81984. For purposes of this subsection (a), in the case of
9agencies, the "chief executive officer of the agency" means the
10head of the agency.
11    (b)(1) Every voucher, as submitted by the agency or office
12in which it originates, shall bear (i) the signature of the
13officer responsible for approving and certifying vouchers
14under this Act and (ii) if authority to sign the responsible
15officer's name has been properly delegated, also the signature
16of the person actually signing the voucher.
17    (2) When an officer delegates authority to approve and
18certify vouchers, he shall send a copy of such authorization
19containing the signature of the person to whom delegation is
20made to each office that checks or approves such vouchers and
21to the State Comptroller. Such delegation may be general or
22limited. If the delegation is limited, the authorization shall
23designate the particular types of vouchers that the person is
24authorized to approve and certify.
25    (3) When any delegation of authority hereunder is revoked,
26a copy of the revocation of authority shall be sent to the

 

 

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1Comptroller and to each office to which a copy of the
2authorization was sent.
3    The Comptroller may require State agencies to maintain
4signature documents and records of delegations of voucher
5signature authority and revocations of those delegations,
6instead of transmitting those documents to the Comptroller. The
7Comptroller may inspect such documents and records at any time.
8    (c) The Comptroller may authorize the submission of
9vouchers through electronic transmissions, on magnetic tape,
10or otherwise.
11(Source: P.A. 89-360, eff. 8-17-95; 90-452, eff. 8-16-97.)
 
12    Section 99. Effective date. This Act takes effect upon
13becoming law.