102ND GENERAL ASSEMBLY
State of Illinois
2021 and 2022
HB3070

 

Introduced 2/19/2021, by Rep. La Shawn K. Ford

 

SYNOPSIS AS INTRODUCED:
 
30 ILCS 500/20-170 new
30 ILCS 500/20-175 new
30 ILCS 500/20-180 new
30 ILCS 500/20-185 new

    Amends the Illinois Procurement Code. Provides that a public institution of higher education may contract with any qualified source of supply, but shall use or consider, as applicable, specified special sources from which procurements may be made without competition. Provides requirements concerning public institution of higher education vendor lists. Provides for prequalification of potential public institution of higher education vendors. Provides that before making an award or approving a contract, the State purchasing officer must be satisfied that a prospective public institution of higher education vendor is responsible. Provides further requirements concerning vendor responsibility.


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A BILL FOR

 

HB3070LRB102 16914 RJF 22326 b

1    AN ACT concerning finance.
 
2    Be it enacted by the People of the State of Illinois,
3represented in the General Assembly:
 
4    Section 5. The Illinois Procurement Code is amended by
5adding Sections 20-170, 20-175, 20-180, and 20-185 as follows:
 
6    (30 ILCS 500/20-170 new)
7    Sec. 20-170. University supplier. A public institution of
8higher education may contract with any qualified source of
9supply, but shall use or consider, as applicable, the
10following special sources, from which procurements may be made
11without competition:
12        (1) Correctional Industries in accordance as provided
13    under Section 45-30.
14        (2) State and Federal Surplus Warehouses under the
15    jurisdiction of the Department of Central Management
16    Services. Section 7a of the State Property Control Act
17    requires that surplus furniture be considered before any
18    purchase of new furniture valued at $500 or more per
19    piece.
20        (3) Not-for-profit agencies for persons with
21    significant disabilities as provided under Section 45-35.
22        (4) State agencies and other governmental units
23    described in paragraph (1) of subsection (b) of Section

 

 

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1    1-10.
2        (5) Professional services companies that meet the
3    following standards: (i) have existing State contracts;
4    (ii) are qualified under the Business Enterprise Program;
5    and (iii) meet the vender prequalification requirements
6    specified under Section 20-180.
 
7    (30 ILCS 500/20-175 new)
8    Sec. 20-175. University vendor list.
9    (a) Each public institution of higher education may
10maintain a list of vendors who have expressed interest in
11contracting with the institution.
12    (b) Each public institution of higher education must
13create and maintain a preferred vendor list for each category
14of professional services.
15    (c) Each public institution of higher education must
16create and maintain a plan and a list that is presented to the
17appropriations committee of both the House of Representatives
18and the Senate in which each public institution of higher
19education awards 25% of prime vendor contracts and 25% of
20total contract spending to companies on the pre-approved list
21in accordance with the Business Enterprise Program.
22    (d) Each public institution of higher education must
23create a yearly plan for all professional services contracts
24by ethnicity and a quarterly utilization report by ethnicity
25that includes the amount of prime awards and actual moneys

 

 

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1spent on Business Enterprise Program contracts.
2    (e) This vendor list created under this Section may be
3used to solicit for small purchases and emergency
4procurements, as well as to supplement Procurement Bulletin
5notices. Inclusion in any vendor list maintained by a public
6institution of higher education shall not be a requirement to
7be considered for future contracting opportunities.
8    (f) Each list of vendors for professional service
9contracts must include a company or companies that: (i) have
10existing State contracts; (ii) are qualified under the
11Business Enterprise Program; and (iii) meet the vender
12prequalification requirements specified under Section 20-180.
 
13    (30 ILCS 500/20-180 new)
14    Sec. 20-180. University vendor prequalification.
15    (a) The State purchasing officer may prequalify
16prospective vendors when determination of vendor
17qualifications or preliminary evaluation of supplies or
18services prior to solicitation would promote the effective
19conduct of procurement.
20    (b) The State purchasing officer shall identify by
21publication in the Procurement Bulletin the qualifications or
22categories of supplies and services (including professional
23and artistic services) for which vendors of those supplies and
24services may prequalify for a particular solicitation.
25    (c) Any opportunity to prequalify shall be announced in

 

 

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1the Procurement Bulletin. The notice shall alert vendors that
2fail to participate in the prequalification process of the
3consequences.
4    (d) When prequalifying a vendor, the State purchasing
5officer may limit prequalification to particular matters,
6including, but not limited to, determining whether a vendor
7has been and is likely to be responsible or whether the vendor
8manufactures domestically.
9    (e) The fact that a prospective vendor has been
10prequalified generally does not necessarily represent a
11definitive finding of responsibility for a particular
12procurement.
13    (f) When prequalifying a vendor, the State purchasing
14officer may consider factors tailored to a specific
15procurement or type of procurement, which shall be announced
16in the prequalification notice in the Procurement Bulletin.
17    (g) Except in the case of professional and artistic
18services, distribution of and responses to a solicitation may
19be limited to prequalified vendors and award of a contract may
20be denied because a vendor was not prequalified. If
21eligibility for the procurement will be limited to
22prequalified vendors, the solicitation shall state that fact.
23    (h) The prequalification may provide that any vendor who
24completes prequalification may refer to that prequalification
25when submitting responses to solicitation or in other
26procurement situations, instead of submitting that same

 

 

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1information with a response. This does not alleviate a vendor
2from providing updated certifications and other information as
3part of the prequalification process.
 
4    (30 ILCS 500/20-185 new)
5    Sec. 20-185. University vendor responsibility.
6    (a) Before making an award or approving a contract, the
7State purchasing officer must be satisfied the prospective
8bidder or offeror is responsible. If there is doubt about
9responsibility, and if a bond or other security would
10adequately protect the interests of the public institution of
11higher education, then that bidder or offeror may receive an
12award or contract upon receipt of the bond or other security.
13    (b) Factors to be considered in determining whether the
14standard of responsibility has been met include, but are not
15limited to, financial responsibility, insurability, effective
16equal opportunity compliance, payment of prevailing wages, if
17required by law, compliance with laws including goals and
18other preferences under this Code and the Business Enterprise
19for Minorities, Women, and Persons with Disabilities Act,
20capacity to produce or sources of supply, performance record
21in the business or industry, ability to provide required
22maintenance service and other matters relating to the bidder's
23or offeror's probable ability to deliver in the quality, and
24quantity, and within the time and price required under the
25contract, if it is awarded to the bidder or offeror. A bidder

 

 

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1or offeror must be a legal entity prior to submitting the bid,
2offer, or proposal and authorized to transact business or
3conduct affairs in Illinois prior to execution of a contract.
4    (c) The public institution of higher education, in
5consultation with the State purchasing officer, may request
6information or conduct discussions with a bidder or offeror to
7determine in greater detail the bidder's or offeror's
8capability to perform and to determine prior compliance on
9State contracts with the standards of responsibility
10identified in subsection (b). This discussion is not for the
11purpose of determining whether one bidder's or offeror's
12product or service capability is superior to another. The
13prospective vendor shall supply information requested
14concerning the responsibility of such vendor. The public
15institution of higher education may supplement this
16information from other sources and may require additional
17documentation at any time in determining whether a vendors is
18responsible. If the vendor fails to supply the requested
19information or if in the performance of prior State contracts
20the vendor breached the standards of responsibility and failed
21to timely cure the deficiency, the State purchasing officer
22may disqualify the vendor or may base the determination of
23responsibility upon any available information.
24    (d) If a vendor who otherwise would have been awarded a
25contract is found non-responsible, a written determination of
26non-responsibility setting forth the basis of the finding

 

 

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1shall be prepared by the university and approved by the State
2purchasing officer. The final determination shall be made part
3of the procurement file.
4    (e) Vendors that are newly formed business concerns having
5substantially the same owners, officers, directors, or
6beneficiaries as a previously existing vendor that has been
7determined not responsible or has been suspended or debarred
8will also be determined to be not responsible.