102ND GENERAL ASSEMBLY
State of Illinois
2021 and 2022
HB4739

 

Introduced 1/27/2022, by Rep. Mark L. Walker

 

SYNOPSIS AS INTRODUCED:
 
15 ILCS 405/19.5
20 ILCS 415/4c  from Ch. 127, par. 63b104c
30 ILCS 105/3  from Ch. 127, par. 139
30 ILCS 500/20-80

    Amends the State Comptroller Act. Makes changes to provisions concerning an annual comprehensive (currently, comprehensive annual) financial report as compiled and published by the Comptroller. Amends the State Finance Act. Provides that each officer of the executive department and all public institutions of the State shall, no later than January 7 of each year, make and deliver to the Governor an annual report of their acts and doings, respectively, arranged so as to show the acts and doings of each for the specified relevant fiscal year. Amends the Illinois Procurement Code. Exempts grants, among other items, that do not obligate funds held within the State treasury for fiscal year 2022 and thereafter from specified contract filing requirements. Provides that a chief procurement officer may approve (currently, request) an exception to specified contract filing requirements by submitting a written statement to the Comptroller (removes submission to Treasurer requirement) setting forth the circumstances and reasons why the contract could not be reduced to writing before the supplies were received or services were performed. Removes waiver provision. Makes a conforming change. Effective immediately.


LRB102 23328 RJF 32494 b

 

 

A BILL FOR

 

HB4739LRB102 23328 RJF 32494 b

1    AN ACT concerning State government.
 
2    Be it enacted by the People of the State of Illinois,
3represented in the General Assembly:
 
4    Section 5. The State Comptroller Act is amended by
5changing Section 19.5 as follows:
 
6    (15 ILCS 405/19.5)
7    Sec. 19.5. Annual Comprehensive Comprehensive Annual
8Financial Report; procedures and reporting.
9    (a) On or before October 31, 2012, and on or before each
10October 31 thereafter, State agencies shall report to the
11Comptroller all financial information deemed necessary by the
12Comptroller to compile and publish an annual comprehensive a
13comprehensive annual financial report using generally accepted
14accounting principles for the fiscal year ending June 30 of
15that year. The Comptroller may require certain State agencies
16to submit the required information before October 31 under a
17schedule established by the Comptroller. If a State agency has
18submitted no or insufficient financial information by October
1931, the Comptroller shall serve a written notice to each
20respective State agency director or secretary about the
21delinquency or inadequacy of the financial information.
22    (b) If the financial information required in subsection
23(a) is submitted to the Comptroller on or before October 31,

 

 

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1the lapse period is not extended past August 31 for the given
2fiscal year, and the Office of the Auditor General has
3completed an audit of the annual comprehensive comprehensive
4annual financial report, then the Comptroller shall publish an
5annual comprehensive a comprehensive annual financial report
6using generally accepted accounting principles for the fiscal
7year ending June 30 of that year by December 31. If the
8information as required by subsection (a) is not provided to
9the Comptroller in time to publish the report by December 31,
10then upon notice from the Comptroller of the delay, each
11respective State agency director or secretary shall report his
12or her State agency's delinquency and provide an action plan
13to bring his or her State agency into compliance to the
14Comptroller, the Auditor General, the Office of the Governor,
15the Speaker and Minority Leader of the House of
16Representatives, and the President and Minority Leader of the
17Senate. Upon receiving that report from a State agency
18director or secretary, the Comptroller shall post that report
19with the action plan on his or her official website.
20    (c) If an annual comprehensive a comprehensive annual
21financial report using generally accepted accounting
22principles cannot be published by December 31 due to
23insufficient or inadequate reporting to the Comptroller, the
24lapse period is extended past August 31 for the given fiscal
25year, or the Office of the Auditor General has not completed an
26audit of the annual comprehensive comprehensive annual

 

 

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1financial report, then the Comptroller may issue interim
2reports containing financial information made available by
3reporting State agencies until an audit opinion is issued by
4the Auditor General on the annual comprehensive comprehensive
5annual financial report.
6(Source: P.A. 102-291, eff. 8-6-21.)
 
7    Section 10. The Personnel Code is amended by changing
8Section 4c as follows:
 
9    (20 ILCS 415/4c)  (from Ch. 127, par. 63b104c)
10    Sec. 4c. General exemptions. The following positions in
11State service shall be exempt from jurisdictions A, B, and C,
12unless the jurisdictions shall be extended as provided in this
13Act:
14        (1) All officers elected by the people.
15        (2) All positions under the Lieutenant Governor,
16    Secretary of State, State Treasurer, State Comptroller,
17    State Board of Education, Clerk of the Supreme Court,
18    Attorney General, and State Board of Elections.
19        (3) Judges, and officers and employees of the courts,
20    and notaries public.
21        (4) All officers and employees of the Illinois General
22    Assembly, all employees of legislative commissions, all
23    officers and employees of the Illinois Legislative
24    Reference Bureau and the Legislative Printing Unit.

 

 

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1        (5) All positions in the Illinois National Guard and
2    Illinois State Guard, paid from federal funds or positions
3    in the State Military Service filled by enlistment and
4    paid from State funds.
5        (6) All employees of the Governor at the executive
6    mansion and on his immediate personal staff.
7        (7) Directors of Departments, the Adjutant General,
8    the Assistant Adjutant General, the Director of the
9    Illinois Emergency Management Agency, members of boards
10    and commissions, and all other positions appointed by the
11    Governor by and with the consent of the Senate.
12        (8) The presidents, other principal administrative
13    officers, and teaching, research and extension faculties
14    of Chicago State University, Eastern Illinois University,
15    Governors State University, Illinois State University,
16    Northeastern Illinois University, Northern Illinois
17    University, Western Illinois University, the Illinois
18    Community College Board, Southern Illinois University,
19    Illinois Board of Higher Education, University of
20    Illinois, State Universities Civil Service System,
21    University Retirement System of Illinois, and the
22    administrative officers and scientific and technical staff
23    of the Illinois State Museum.
24        (9) All other employees except the presidents, other
25    principal administrative officers, and teaching, research
26    and extension faculties of the universities under the

 

 

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1    jurisdiction of the Board of Regents and the colleges and
2    universities under the jurisdiction of the Board of
3    Governors of State Colleges and Universities, Illinois
4    Community College Board, Southern Illinois University,
5    Illinois Board of Higher Education, Board of Governors of
6    State Colleges and Universities, the Board of Regents,
7    University of Illinois, State Universities Civil Service
8    System, University Retirement System of Illinois, so long
9    as these are subject to the provisions of the State
10    Universities Civil Service Act.
11        (10) The Illinois State Police so long as they are
12    subject to the merit provisions of the Illinois State
13    Police Act. Employees of the Illinois State Police Merit
14    Board are subject to the provisions of this Code.
15        (11) (Blank).
16        (12) The technical and engineering staffs of the
17    Department of Transportation, the Department of Nuclear
18    Safety, the Pollution Control Board, and the Illinois
19    Commerce Commission, and the technical and engineering
20    staff providing architectural and engineering services in
21    the Department of Central Management Services.
22        (13) All employees of the Illinois State Toll Highway
23    Authority.
24        (14) The Secretary of the Illinois Workers'
25    Compensation Commission.
26        (15) All persons who are appointed or employed by the

 

 

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1    Director of Insurance under authority of Section 202 of
2    the Illinois Insurance Code to assist the Director of
3    Insurance in discharging his responsibilities relating to
4    the rehabilitation, liquidation, conservation, and
5    dissolution of companies that are subject to the
6    jurisdiction of the Illinois Insurance Code.
7        (16) All employees of the St. Louis Metropolitan Area
8    Airport Authority.
9        (17) All investment officers employed by the Illinois
10    State Board of Investment.
11        (18) Employees of the Illinois Young Adult
12    Conservation Corps program, administered by the Illinois
13    Department of Natural Resources, authorized grantee under
14    Title VIII of the Comprehensive Employment and Training
15    Act of 1973, 29 U.S.C. USC 993.
16        (19) Seasonal employees of the Department of
17    Agriculture for the operation of the Illinois State Fair
18    and the DuQuoin State Fair, no one person receiving more
19    than 29 days of such employment in any calendar year.
20        (20) All "temporary" employees hired under the
21    Department of Natural Resources' Illinois Conservation
22    Service, a youth employment program that hires young
23    people to work in State parks for a period of one year or
24    less.
25        (21) All hearing officers of the Human Rights
26    Commission.

 

 

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1        (22) All employees of the Illinois Mathematics and
2    Science Academy.
3        (23) All employees of the Kankakee River Valley Area
4    Airport Authority.
5        (24) The commissioners and employees of the Executive
6    Ethics Commission.
7        (25) The Executive Inspectors General, including
8    special Executive Inspectors General, and employees of
9    each Office of an Executive Inspector General.
10        (26) The commissioners and employees of the
11    Legislative Ethics Commission.
12        (27) The Legislative Inspector General, including
13    special Legislative Inspectors General, and employees of
14    the Office of the Legislative Inspector General.
15        (28) The Auditor General's Inspector General and
16    employees of the Office of the Auditor General's Inspector
17    General.
18        (29) All employees of the Illinois Power Agency.
19        (30) Employees having demonstrable, defined advanced
20    skills in accounting, financial reporting, or technical
21    expertise who are employed within executive branch
22    agencies and whose duties are directly related to the
23    submission to the Office of the Comptroller of financial
24    information for the publication of the Annual
25    Comprehensive Comprehensive Annual Financial Report.
26        (31) All employees of the Illinois Sentencing Policy

 

 

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1    Advisory Council.
2(Source: P.A. 101-652, eff. 1-1-22; 102-291, eff. 8-6-21;
3102-538, eff. 8-20-21; revised 10-5-21.)
 
4    Section 15. The State Finance Act is amended by changing
5Section 3 as follows:
 
6    (30 ILCS 105/3)  (from Ch. 127, par. 139)
7    Sec. 3. (a) Except as otherwise provided in subsection
8(b), each officer of the executive department and all public
9institutions of the State shall, no later than January 7 of
10each year, at least ten days preceding each regular session of
11the General Assembly, make and deliver to the Governor an
12annual report of their acts and doings, respectively, arranged
13so as to show the acts and doings of each for the fiscal year
14ending in the calendar year immediately preceding the calendar
15year in which that regular session of the General Assembly
16convenes.
17    (b) The University of Illinois shall, at least 10 days
18preceding each regular session of the General Assembly, make
19and deliver to the Governor an annual report of its acts and
20doings for the fiscal year ending in the calendar year
21immediately preceding the calendar year in which that regular
22session of the General Assembly convenes.
23(Source: P.A. 90-372, eff. 7-1-98.)
 

 

 

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1    Section 20. The Illinois Procurement Code is amended by
2changing Section 20-80 as follows:
 
3    (30 ILCS 500/20-80)
4    Sec. 20-80. Contract files.
5    (a) Written determinations. All written determinations
6required under this Article shall be placed in the contract
7file maintained by the chief procurement officer.
8    (b) Filing with Comptroller. Whenever a grant, defined
9pursuant to accounting standards established by the
10Comptroller, or a contract liability, except for: (1)
11contracts paid from personal services, (2) contracts between
12the State and its employees to defer compensation in
13accordance with Article 24 of the Illinois Pension Code, or
14(3) contracts or grants that do not obligate funds held within
15the State treasury for fiscal year 2022 and thereafter,
16exceeding $20,000 is incurred by any State agency, a copy of
17the contract, purchase order, grant, or lease shall be filed
18with the Comptroller within 30 calendar days thereafter.
19Beginning in fiscal year 2022, information pertaining to
20contracts exceeding $20,000 that do not obligate funds held
21within the State treasury shall be submitted in a quarterly
22report to the Comptroller in a form and manner prescribed by
23the Comptroller. The Comptroller shall make the quarterly
24report available on his or her website. Beginning January 1,
252013, the Comptroller may require that contracts and grants

 

 

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1required to be filed with the Comptroller under this Section
2shall be filed electronically, unless the agency is incapable
3of filing the contract or grant electronically because it does
4not possess the necessary technology or equipment. Any State
5agency that is incapable of electronically filing its
6contracts or grants shall submit a written statement to the
7Governor and to the Comptroller attesting to the reasons for
8its inability to comply. This statement shall include a
9discussion of what the State agency needs in order to
10effectively comply with this Section. Prior to requiring
11electronic filing, the Comptroller shall consult with the
12Governor as to the feasibility of establishing mutually
13agreeable technical standards for the electronic document
14imaging, storage, and transfer of contracts and grants, taking
15into consideration the technology available to that agency,
16best practices, and the technological capabilities of State
17agencies. Nothing in this amendatory Act of the 97th General
18Assembly shall be construed to impede the implementation of an
19Enterprise Resource Planning (ERP) system. For each State
20contract for supplies or services awarded on or after July 1,
212010, the contracting agency shall provide the applicable rate
22and unit of measurement of the supplies or services on the
23contract obligation document as required by the Comptroller.
24If the contract obligation document that is submitted to the
25Comptroller contains the rate and unit of measurement of the
26supplies or services, the Comptroller shall provide that

 

 

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1information on his or her official website. Any cancellation
2or modification to any such contract liability shall be filed
3with the Comptroller within 30 calendar days of its execution.
4    (c) Late filing affidavit. When a contract, purchase
5order, grant, or lease required to be filed by this Section has
6not been filed within 30 calendar days of execution, the
7Comptroller shall refuse to issue a warrant for payment
8thereunder until the agency files with the Comptroller the
9contract, purchase order, grant, or lease and an affidavit,
10signed by the chief executive officer of the agency or his or
11her designee, setting forth an explanation of why the contract
12liability was not filed within 30 calendar days of execution.
13A copy of this affidavit shall be filed with the Auditor
14General.
15    (d) Timely execution of contracts. Except as set forth in
16subsection (b) of this Section, no voucher shall be submitted
17to the Comptroller for a warrant to be drawn for the payment of
18money from the State treasury or from other funds held by the
19State Treasurer on account of any contract unless the contract
20is reduced to writing before the services are performed and
21filed with the Comptroller. Contractors shall not be paid for
22any supplies that were received or services that were rendered
23before the contract was reduced to writing and signed by all
24necessary parties. A chief procurement officer may approve
25request an exception to this subsection by submitting a
26written statement to the Comptroller and Treasurer setting

 

 

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1forth the circumstances and reasons why the contract could not
2be reduced to writing before the supplies were received or
3services were performed. A waiver of this subsection must be
4approved by the Comptroller and Treasurer. This Section shall
5not apply to emergency purchases if notice of the emergency
6purchase is filed with the Procurement Policy Board and
7published in the Bulletin as required by this Code.
8    (e) Method of source selection. When a contract is filed
9with the Comptroller under this Section, the Comptroller's
10file shall identify the method of source selection used in
11obtaining the contract.
12(Source: P.A. 102-291, eff. 8-6-21.)
 
13    Section 99. Effective date. This Act takes effect upon
14becoming law.