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1 | AN ACT concerning State government.
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2 | Be it enacted by the People of the State of Illinois,
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3 | represented in the General Assembly:
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4 | Section 5. The State Comptroller Act is amended by changing | ||||||
5 | Section 17 as follows:
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6 | (15 ILCS 405/17) (from Ch. 15, par. 217)
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7 | Sec. 17. Inventory control records. The comptroller shall | ||||||
8 | maintain current
inventory records of all property held by or | ||||||
9 | on behalf of the State or any
State agency, which may be copies | ||||||
10 | of the official inventory control records
maintained by State | ||||||
11 | agencies or summaries thereof. The Office of the Comptroller | ||||||
12 | shall define reporting requirements and thresholds to be used | ||||||
13 | by State agencies in the Comptroller's Statewide Accounting | ||||||
14 | Management System (SAMS) manual. The Department of Central
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15 | Management Services and each other State agency so
holding such | ||||||
16 | property shall report to the comptroller, on forms prescribed
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17 | by the comptroller, all property acquired or disposed of by | ||||||
18 | that agency,
in such detail and at such times as the | ||||||
19 | comptroller requires, by rule, to
maintain accurate,
current | ||||||
20 | inventory records. The Department of Central Management
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21 | Services shall transmit to the comptroller a certified copy of | ||||||
22 | all reports
it may issue concerning State property, including | ||||||
23 | its annual report.
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1 | (Source: P.A. 82-789.)
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2 | Section 10. The State Finance Act is amended by changing | ||||||
3 | Section 13.3 as follows:
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4 | (30 ILCS 105/13.3) (from Ch. 127, par. 149.3)
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5 | Sec. 13.3. Petty cash funds; purchasing cards.
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6 | (a) Any State agency may establish and maintain petty cash
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7 | funds for the purpose of making change, purchasing items of | ||||||
8 | small cost,
payment of postage due, and for other nominal | ||||||
9 | expenditures which cannot
be administered economically and | ||||||
10 | efficiently through customary procurement
practices.
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11 | Petty cash funds may be established and maintained from | ||||||
12 | moneys which
are appropriated to the agency for Contractual | ||||||
13 | Services. In the case of
an agency which receives a single | ||||||
14 | appropriation for its ordinary and
contingent expenses, the | ||||||
15 | agency may establish a petty cash fund from the
appropriated | ||||||
16 | funds.
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17 | Before the establishment of any petty cash fund, the agency | ||||||
18 | shall
submit to the State Comptroller a survey of the need for | ||||||
19 | the fund. The
survey shall also establish that sufficient | ||||||
20 | internal accounting controls
exist. The Comptroller shall | ||||||
21 | investigate such need and if he determines
that it exists and | ||||||
22 | that adequate accounting controls exist, shall
approve the | ||||||
23 | establishment of the fund. The Comptroller shall have the
power | ||||||
24 | to revoke any approval previously made under this Section.
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1 | Petty cash funds established under this Section shall be | ||||||
2 | operated and
maintained on the imprest system and no fund shall | ||||||
3 | exceed $1,000, except that
the Department of Revenue may | ||||||
4 | maintain a fund not exceeding $2,000 for each Department of | ||||||
5 | Revenue facility and the Secretary of State may maintain a fund | ||||||
6 | of not exceeding $2,000 for each
Chicago Motor Vehicle | ||||||
7 | Facility, each Springfield Public Service Facility, and
the | ||||||
8 | Motor Vehicle Facilities in Champaign, Decatur, Marion, | ||||||
9 | Naperville, Peoria,
Rockford, Granite City, Quincy, and | ||||||
10 | Carbondale, to be used solely for the
purpose of making change. | ||||||
11 | Except for purchases made by procurement card as
provided in | ||||||
12 | subsection (b) of this Section, single transactions shall be
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13 | limited to amounts less
than $100 $50 , and all transactions | ||||||
14 | occurring in the fund shall be reported and
accounted for as | ||||||
15 | may be provided in the uniform accounting system developed by
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16 | the State Comptroller and the rules and regulations | ||||||
17 | implementing that
accounting system. All amounts in any such | ||||||
18 | fund of less than $1,000 but over
$100 shall be kept in a | ||||||
19 | checking account in a bank, or savings and loan
association or | ||||||
20 | trust company which is insured by the United States government
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21 | or any agency of the United States government, except that in | ||||||
22 | funds maintained
in each Department of Revenue Facility, | ||||||
23 | Chicago Motor Vehicle Facilities, each Springfield Public | ||||||
24 | Service Facility,
and the Motor Vehicle Facilities in | ||||||
25 | Champaign, Decatur, Marion, Naperville,
Peoria, Rockford, | ||||||
26 | Granite City, Quincy, and Carbondale, all amounts in the fund
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1 | may be retained on the premises of such facilities.
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2 | No bank or savings and loan association shall receive | ||||||
3 | public funds as
permitted by this Section, unless it has | ||||||
4 | complied with the requirements
established pursuant to Section | ||||||
5 | 6 of "An Act relating to certain
investments of public funds by | ||||||
6 | public agencies", approved July 23, 1943, as
now or hereafter | ||||||
7 | amended.
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8 | An internal audit shall be performed of any petty cash fund | ||||||
9 | which
receives reimbursements of more than $5,000 in a fiscal | ||||||
10 | year.
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11 | Upon succession in the custodianship of any petty cash | ||||||
12 | fund, both the
former and successor custodians shall sign a | ||||||
13 | statement, in triplicate,
showing the exact status of the fund | ||||||
14 | at the time of the transfer. The
original copy shall be kept on | ||||||
15 | file in the office wherein the fund
exists, and each signer | ||||||
16 | shall be entitled to retain one copy.
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17 | (b) The Comptroller may provide by rule for the use of | ||||||
18 | purchasing cards by
State agencies to pay for purchases that | ||||||
19 | otherwise may be paid out of the
agency's petty cash fund. Any | ||||||
20 | rule adopted hereunder shall impose a single
transaction limit, | ||||||
21 | which shall not be greater than $500.
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22 | The rules of the Comptroller may include but shall not be | ||||||
23 | limited to:
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24 | (1) standards for the issuance of purchasing cards to | ||||||
25 | State agencies
based upon the best interests of the State;
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26 | (2) procedures for recording purchasing card |
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1 | transactions
within the State accounting system, which may | ||||||
2 | provide for summary reporting;
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3 | (3) procedures for auditing purchasing card | ||||||
4 | transactions on a
post-payment basis;
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5 | (4) standards for awarding contracts with a purchasing | ||||||
6 | card vendor to
acquire purchasing cards for use by State | ||||||
7 | agencies; and
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8 | (5) procedures for the Comptroller to charge against | ||||||
9 | State agency
appropriations for payment of purchasing card | ||||||
10 | expenditures without the
use of the voucher and warrant | ||||||
11 | system.
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12 | (c) As used in this Section, "State agency" means any | ||||||
13 | department,
officer, authority, public corporation, | ||||||
14 | quasi-public corporation,
commission, board, institution, | ||||||
15 | State college or university, or other
public agency created by | ||||||
16 | the State, other than units of local government
and school | ||||||
17 | districts.
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18 | (Source: P.A. 98-496, eff. 1-1-14.)
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19 | Section 99. Effective date. This Act takes effect upon | ||||||
20 | becoming law.
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