Full Text of HJR0063 100th General Assembly
HJ0063enr 100TH GENERAL ASSEMBLY |
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| 1 | | HOUSE JOINT RESOLUTION 63
| 2 | | WHEREAS, The State of Illinois and its operating units are | 3 | | currently experiencing a fiscal
situation that is demanding the | 4 | | close attention of the people of Illinois; and | 5 | | WHEREAS, The State of Illinois and its operating units are | 6 | | constantly incurring millions of
dollars of expenses every day | 7 | | just to continue to operate, with much of these operating | 8 | | expenses
being piled up into what is now a backlog of more than | 9 | | $14 billion in unpaid State bills; and | 10 | | WHEREAS, One element of these overall operating costs, and | 11 | | of the State's unpaid bill backlog,
are the moneys paid by the | 12 | | State and its taxpayers to rent or lease parcels of real | 13 | | property; and | 14 | | WHEREAS, Serious questions have arisen as to the | 15 | | interrelationship between some of the lease
agreements entered | 16 | | into by the State in recent months, the actual market values of | 17 | | the properties
being leased, the lease payments that would be | 18 | | paid if their properties were leased in an arm's length
| 19 | | transaction between independent parties, and the overall | 20 | | fiscal situation of the State;
therefore, be it | 21 | | RESOLVED, BY THE HOUSE OF REPRESENTATIVES OF THE ONE |
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| 1 | | HUNDREDTH
GENERAL ASSEMBLY OF THE STATE OF ILLINOIS, THE SENATE | 2 | | CONCURRING
HEREIN, that the Auditor General is directed to | 3 | | conduct a performance audit of the State's
decision to enter | 4 | | into a five-year, $2.4 million lease for property at 2410 South | 5 | | Grand Ave. East,
Springfield, Illinois ("lease"); and be it | 6 | | further | 7 | | RESOLVED, That the audit include, but not be limited to, | 8 | | the following determinations: | 9 | | (1) The justification for the space request by the | 10 | | Department of Human Services (DHS), including the location | 11 | | and condition of the premises where the records were | 12 | | previously
stored and the functions were previously | 13 | | performed ("existing space"); | 14 | | (2) Whether the Department of Central Management | 15 | | Services (CMS) or other appropriate
State agencies | 16 | | considered renovating the existing space and, if so, what | 17 | | projections were
made for the cost of renovating the | 18 | | existing space; | 19 | | (3) Whether CMS considered the availability of other | 20 | | State-owned or leased space before the
decision to enter | 21 | | into a new lease was made, including what specific | 22 | | State-owned or
leased properties were reviewed prior to |
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| 1 | | making the decision to enter into a new lease; | 2 | | (4) Whether CMS conducted an analysis of the | 3 | | cost-benefit of purchasing instead of leasing
the property | 4 | | at 2410 South Grand Ave. East, Springfield, Illinois, | 5 | | including costs
associated with renovating and maintaining | 6 | | the property; | 7 | | (5) Whether DHS or any other appropriate State agency | 8 | | has conducted a cost-benefit analysis
comparing the costs | 9 | | of digitizing records as compared to maintaining records in | 10 | | hard
copy form, including the costs of storage, access, and | 11 | | travel, if any, to retrieve hard copy
records for various | 12 | | official purposes, as well as the security risks of | 13 | | confidential records
in one form as compared to the other; | 14 | | (6) The role of the Procurement Policy Board ("Board") | 15 | | in reviewing the lease, including
whether the Board has any | 16 | | conflict-of-interest procedures for members to recuse
| 17 | | themselves because of personal, professional, or financial | 18 | | relationships; | 19 | | (7) Identification of the persons involved in the | 20 | | procurement, and their respective roles and
| 21 | | responsibilities; |
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| 1 | | (8) The process, time frame, and coordination followed | 2 | | by CMS in examining the lease
requirements and advertising | 3 | | the procurement opportunity, including any steps taken to
| 4 | | ensure adequate competition; | 5 | | (9) Whether any confidential information was shared | 6 | | between the CMS leasing agent and
any of the bidders or | 7 | | potential bidders in the procurement process; | 8 | | (10) The decision of CMS to proceed with the warehouse | 9 | | lease after receiving only one bid; and | 10 | | (11) Whether relationships between the seller of the | 11 | | property ("Barney's"), the buyer of the
property, and the | 12 | | chairman of the Procurement Policy Board played a role in | 13 | | the
warehouse lease; and be it further | 14 | | RESOLVED, That we call upon the State of Illinois and its | 15 | | operating units, including, but not
limited to, the Department | 16 | | of Central Management Services, to immediately suspend the
| 17 | | drafting, negotiation, perfection, and signing of any lease on | 18 | | any parcel of real property, and that
this suspension is to | 19 | | continue until the conclusion of the audit directed by this | 20 | | resolution; and be
it further | 21 | | RESOLVED, That the Department of Human Services, the |
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| 1 | | Department of Central Management
Services, the Procurement | 2 | | Policy Board, and any other State agency or other entity having
| 3 | | information relevant to this audit shall cooperate fully and | 4 | | promptly with the Auditor General's Office
in the conduct of | 5 | | this audit; and be it further | 6 | | RESOLVED, That the Auditor General commence this audit as | 7 | | soon as possible and report his
findings and recommendations | 8 | | upon completion in accordance with the provisions of Section | 9 | | 3-14 of the Illinois State Auditing Act; and be it further | 10 | | RESOLVED, That for the purpose of this resolution, the | 11 | | conclusion of this audit shall not be
deemed to have taken | 12 | | place until the Legislative Audit Commission has reviewed the | 13 | | findings of
this audit in a public meeting, and the General | 14 | | Assembly has been accorded adequate time on its
legislative | 15 | | calendar to take any actions that may be reasonably deemed | 16 | | necessary or desirable to
implement any recommendations made by | 17 | | the audit and to remedy any problems or dysfunctions
uncovered | 18 | | by the audit; and be it further | 19 | | RESOLVED, That suitable copies of this resolution shall be | 20 | | presented to Governor Bruce
Rauner; Michael Hoffman, the Acting | 21 | | Director of Central Management Services; Frank J.
Mautino, | 22 | | Auditor General; and Jane Stricklin, the Executive Director of | 23 | | the Legislative Audit
Commission.
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