Full Text of SB2192 103rd General Assembly
SB2192enr 103RD GENERAL ASSEMBLY |
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| 1 | | AN ACT concerning finance.
| 2 | | Be it enacted by the People of the State of Illinois,
| 3 | | represented in the General Assembly:
| 4 | | Section 5. The Illinois Procurement Code is amended by | 5 | | changing Section 20-10 as follows:
| 6 | | (30 ILCS 500/20-10)
| 7 | | (Text of Section from P.A. 96-159, 96-588, 97-96, 97-895, | 8 | | 98-1076, 99-906, 100-43, 101-31, 101-657, and 102-29) | 9 | | Sec. 20-10. Competitive sealed bidding; reverse auction.
| 10 | | (a) Conditions for use. All contracts shall be awarded by
| 11 | | competitive sealed bidding
except as otherwise provided in | 12 | | Section 20-5.
| 13 | | (b) Invitation for bids. An invitation for bids shall be
| 14 | | issued and shall include a
purchase description and the | 15 | | material contractual terms and
conditions applicable to the
| 16 | | procurement.
| 17 | | (c) Public notice. Public notice of the invitation for | 18 | | bids shall be
published in the Illinois Procurement Bulletin | 19 | | at least 14 calendar days before the date
set in the invitation | 20 | | for the opening of bids.
| 21 | | (d) Bid opening. Bids shall be opened publicly or through | 22 | | an electronic procurement system in the
presence of one or | 23 | | more witnesses
at the time and place designated in the |
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| 1 | | invitation for bids. The
name of each bidder, including earned | 2 | | and applied bid credit from the Illinois Works Jobs Program | 3 | | Act, the amount
of each bid, and other relevant information as | 4 | | may be specified by
rule shall be
recorded. After the award of | 5 | | the contract, the winning bid and the
record of each | 6 | | unsuccessful bid shall be open to
public inspection.
| 7 | | (e) Bid acceptance and bid evaluation. Bids shall be
| 8 | | unconditionally accepted without
alteration or correction, | 9 | | except as authorized in this Code. Bids
shall be evaluated | 10 | | based on the
requirements set forth in the invitation for | 11 | | bids, which may
include criteria to determine
acceptability | 12 | | such as inspection, testing, quality, workmanship,
delivery, | 13 | | and suitability for a
particular purpose. Those criteria that | 14 | | will affect the bid price and be considered in evaluation
for | 15 | | award, such as discounts, transportation costs, and total or
| 16 | | life cycle costs, shall be
objectively measurable. The | 17 | | invitation for bids shall set forth
the evaluation criteria to | 18 | | be used.
| 19 | | (f) Correction or withdrawal of bids. Correction or
| 20 | | withdrawal of inadvertently
erroneous bids before or after | 21 | | award, or cancellation of awards of
contracts based on bid
| 22 | | mistakes, shall be permitted in accordance with rules.
After | 23 | | bid opening, no
changes in bid prices or other provisions of | 24 | | bids prejudicial to
the interest of the State or fair
| 25 | | competition shall be permitted. All decisions to permit the
| 26 | | correction or withdrawal of bids
based on bid mistakes shall |
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| 1 | | be supported by written determination
made by a State | 2 | | purchasing officer.
| 3 | | (g) Award. The contract shall be awarded with reasonable
| 4 | | promptness by written notice
to the lowest responsible and | 5 | | responsive bidder whose bid meets
the requirements and | 6 | | criteria
set forth in the invitation for bids, except when a | 7 | | State purchasing officer
determines it is not in the best | 8 | | interest of the State and by written
explanation determines | 9 | | another bidder shall receive the award. The explanation
shall | 10 | | appear in the appropriate volume of the Illinois Procurement | 11 | | Bulletin. The written explanation must include:
| 12 | | (1) a description of the agency's needs; | 13 | | (2) a determination that the anticipated cost will be | 14 | | fair and reasonable; | 15 | | (3) a listing of all responsible and responsive | 16 | | bidders; and | 17 | | (4) the name of the bidder selected, the total | 18 | | contract price, and the reasons for selecting that bidder. | 19 | | Each chief procurement officer may adopt guidelines to | 20 | | implement the requirements of this subsection (g). | 21 | | The written explanation shall be filed with the | 22 | | Legislative Audit Commission, and the Commission on Equity and | 23 | | Inclusion, and the Procurement Policy Board, and be made | 24 | | available for inspection by the public, within 14 calendar | 25 | | days after the agency's decision to award the contract. | 26 | | (g-5) Failed bid notice. In addition to the requirements |
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| 1 | | of subsection (g), if a bidder has failed to be awarded a | 2 | | contract after 4 consecutive bids to provide the same services | 3 | | to the Department of Transportation, the Capital Development | 4 | | Board, or the Illinois State Toll Highway Authority, the | 5 | | applicable agency shall, in writing, detail why each of the 4 | 6 | | bids was not awarded to the bidder. The applicable agency | 7 | | shall submit by certified copy to the bidder the reason or | 8 | | reasons why each of the 4 bids was not awarded to the bidder. | 9 | | The agency shall submit that certified copy to the bidder | 10 | | within the same calendar quarter in which the fourth bid was | 11 | | rejected. | 12 | | (h) Multi-step sealed bidding. When it is considered
| 13 | | impracticable to initially prepare
a purchase description to | 14 | | support an award based on price, an
invitation for bids may be | 15 | | issued
requesting the submission of unpriced offers to be | 16 | | followed by an
invitation for bids limited to
those bidders | 17 | | whose offers have been qualified under the criteria
set forth | 18 | | in the first solicitation.
| 19 | | (i) Alternative procedures. Notwithstanding any other | 20 | | provision of this Act to the contrary, the Director of the | 21 | | Illinois Power Agency may create alternative bidding | 22 | | procedures to be used in procuring professional services under | 23 | | Section 1-56, subsections (a) and (c) of Section 1-75 and | 24 | | subsection (d) of Section 1-78 of the Illinois Power Agency | 25 | | Act and Section 16-111.5(c) of the Public Utilities Act and to | 26 | | procure renewable energy resources under Section 1-56 of the |
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| 1 | | Illinois Power Agency Act. These alternative procedures shall | 2 | | be set forth together with the other criteria contained in the | 3 | | invitation for bids, and shall appear in the appropriate | 4 | | volume of the Illinois Procurement Bulletin.
| 5 | | (j) Reverse auction. Notwithstanding any other provision | 6 | | of this Section and in accordance with rules adopted by the | 7 | | chief procurement officer, that chief procurement officer may | 8 | | procure supplies or services through a competitive electronic | 9 | | auction bidding process after the chief procurement officer | 10 | | determines that the use of such a process will be in the best | 11 | | interest of the State. The chief procurement officer shall | 12 | | publish that determination in his or her next volume of the | 13 | | Illinois Procurement Bulletin. | 14 | | An invitation for bids shall be issued and shall include | 15 | | (i) a procurement description, (ii) all contractual terms, | 16 | | whenever practical, and (iii) conditions applicable to the | 17 | | procurement, including a notice that bids will be received in | 18 | | an electronic auction manner. | 19 | | Public notice of the invitation for bids shall be given in | 20 | | the same manner as provided in subsection (c). | 21 | | Bids shall be accepted electronically at the time and in | 22 | | the manner designated in the invitation for bids. During the | 23 | | auction, a bidder's price shall be disclosed to other bidders. | 24 | | Bidders shall have the opportunity to reduce their bid prices | 25 | | during the auction. At the conclusion of the auction, the | 26 | | record of the bid prices received and the name of each bidder |
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| 1 | | shall be open to public inspection. | 2 | | After the auction period has terminated, withdrawal of | 3 | | bids shall be permitted as provided in subsection (f). | 4 | | The contract shall be awarded within 60 calendar days | 5 | | after the auction by written notice to the lowest responsible | 6 | | bidder, or all bids shall be rejected except as otherwise | 7 | | provided in this Code. Extensions of the date for the award may | 8 | | be made by mutual written consent of the State purchasing | 9 | | officer and the lowest responsible bidder. | 10 | | This subsection does not apply to (i) procurements of | 11 | | professional and artistic services, (ii) telecommunications | 12 | | services, communication services, and information services, | 13 | | and (iii) contracts for construction projects, including | 14 | | design professional services. | 15 | | (Source: P.A. 100-43, eff. 8-9-17; 101-31, eff. 6-28-19; | 16 | | 101-657, eff. 1-1-22; 102-29, eff. 6-25-21.)
| 17 | | (Text of Section from P.A. 96-159, 96-795, 97-96, 97-895, | 18 | | 98-1076, 99-906, 100-43, 101-31, 101-657, and 102-29)
| 19 | | Sec. 20-10. Competitive sealed bidding; reverse auction.
| 20 | | (a) Conditions for use. All contracts shall be awarded by
| 21 | | competitive sealed bidding
except as otherwise provided in | 22 | | Section 20-5.
| 23 | | (b) Invitation for bids. An invitation for bids shall be
| 24 | | issued and shall include a
purchase description and the | 25 | | material contractual terms and
conditions applicable to the
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| 1 | | procurement.
| 2 | | (c) Public notice. Public notice of the invitation for | 3 | | bids shall be
published in the Illinois Procurement Bulletin | 4 | | at least 14 calendar days before the date
set in the invitation | 5 | | for the opening of bids.
| 6 | | (d) Bid opening. Bids shall be opened publicly or through | 7 | | an electronic procurement system in the
presence of one or | 8 | | more witnesses
at the time and place designated in the | 9 | | invitation for bids. The
name of each bidder, including earned | 10 | | and applied bid credit from the Illinois Works Jobs Program | 11 | | Act, the amount
of each bid, and other relevant information as | 12 | | may be specified by
rule shall be
recorded. After the award of | 13 | | the contract, the winning bid and the
record of each | 14 | | unsuccessful bid shall be open to
public inspection.
| 15 | | (e) Bid acceptance and bid evaluation. Bids shall be
| 16 | | unconditionally accepted without
alteration or correction, | 17 | | except as authorized in this Code. Bids
shall be evaluated | 18 | | based on the
requirements set forth in the invitation for | 19 | | bids, which may
include criteria to determine
acceptability | 20 | | such as inspection, testing, quality, workmanship,
delivery, | 21 | | and suitability for a
particular purpose. Those criteria that | 22 | | will affect the bid price and be considered in evaluation
for | 23 | | award, such as discounts, transportation costs, and total or
| 24 | | life cycle costs, shall be
objectively measurable. The | 25 | | invitation for bids shall set forth
the evaluation criteria to | 26 | | be used.
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| 1 | | (f) Correction or withdrawal of bids. Correction or
| 2 | | withdrawal of inadvertently
erroneous bids before or after | 3 | | award, or cancellation of awards of
contracts based on bid
| 4 | | mistakes, shall be permitted in accordance with rules.
After | 5 | | bid opening, no
changes in bid prices or other provisions of | 6 | | bids prejudicial to
the interest of the State or fair
| 7 | | competition shall be permitted. All decisions to permit the
| 8 | | correction or withdrawal of bids
based on bid mistakes shall | 9 | | be supported by written determination
made by a State | 10 | | purchasing officer.
| 11 | | (g) Award. The contract shall be awarded with reasonable
| 12 | | promptness by written notice
to the lowest responsible and | 13 | | responsive bidder whose bid meets
the requirements and | 14 | | criteria
set forth in the invitation for bids, except when a | 15 | | State purchasing officer
determines it is not in the best | 16 | | interest of the State and by written
explanation determines | 17 | | another bidder shall receive the award. The explanation
shall | 18 | | appear in the appropriate volume of the Illinois Procurement | 19 | | Bulletin. The written explanation must include:
| 20 | | (1) a description of the agency's needs; | 21 | | (2) a determination that the anticipated cost will be | 22 | | fair and reasonable; | 23 | | (3) a listing of all responsible and responsive | 24 | | bidders; and | 25 | | (4) the name of the bidder selected, the total | 26 | | contract price, and the reasons for selecting that bidder. |
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| 1 | | Each chief procurement officer may adopt guidelines to | 2 | | implement the requirements of this subsection (g). | 3 | | The written explanation shall be filed with the | 4 | | Legislative Audit Commission, and the Commission on Equity and | 5 | | Inclusion, and the Procurement Policy Board, and be made | 6 | | available for inspection by the public, within 14 days after | 7 | | the agency's decision to award the contract. | 8 | | (g-5) Failed bid notice. In addition to the requirements | 9 | | of subsection (g), if a bidder has failed to be awarded a | 10 | | contract after 4 consecutive bids to provide the same services | 11 | | to the Department of Transportation, the Capital Development | 12 | | Board, or the Illinois State Toll Highway Authority, the | 13 | | applicable agency shall, in writing, detail why each of the 4 | 14 | | bids was not awarded to the bidder. The applicable agency | 15 | | shall submit by certified copy to the bidder the reason or | 16 | | reasons why each of the 4 bids was not awarded to the bidder. | 17 | | The agency shall submit that certified copy to the bidder | 18 | | within the same calendar quarter in which the fourth bid was | 19 | | rejected. | 20 | | (h) Multi-step sealed bidding. When it is considered
| 21 | | impracticable to initially prepare
a purchase description to | 22 | | support an award based on price, an
invitation for bids may be | 23 | | issued
requesting the submission of unpriced offers to be | 24 | | followed by an
invitation for bids limited to
those bidders | 25 | | whose offers have been qualified under the criteria
set forth | 26 | | in the first solicitation.
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| 1 | | (i) Alternative procedures. Notwithstanding any other | 2 | | provision of this Act to the contrary, the Director of the | 3 | | Illinois Power Agency may create alternative bidding | 4 | | procedures to be used in procuring professional services under | 5 | | subsections (a) and (c) of Section 1-75 and subsection (d) of | 6 | | Section 1-78 of the Illinois Power Agency Act and Section | 7 | | 16-111.5(c) of the Public Utilities Act and to procure | 8 | | renewable energy resources under Section 1-56 of the Illinois | 9 | | Power Agency Act. These alternative procedures shall be set | 10 | | forth together with the other criteria contained in the | 11 | | invitation for bids, and shall appear in the appropriate | 12 | | volume of the Illinois Procurement Bulletin.
| 13 | | (j) Reverse auction. Notwithstanding any other provision | 14 | | of this Section and in accordance with rules adopted by the | 15 | | chief procurement officer, that chief procurement officer may | 16 | | procure supplies or services through a competitive electronic | 17 | | auction bidding process after the chief procurement officer | 18 | | determines that the use of such a process will be in the best | 19 | | interest of the State. The chief procurement officer shall | 20 | | publish that determination in his or her next volume of the | 21 | | Illinois Procurement Bulletin. | 22 | | An invitation for bids shall be issued and shall include | 23 | | (i) a procurement description, (ii) all contractual terms, | 24 | | whenever practical, and (iii) conditions applicable to the | 25 | | procurement, including a notice that bids will be received in | 26 | | an electronic auction manner. |
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| 1 | | Public notice of the invitation for bids shall be given in | 2 | | the same manner as provided in subsection (c). | 3 | | Bids shall be accepted electronically at the time and in | 4 | | the manner designated in the invitation for bids. During the | 5 | | auction, a bidder's price shall be disclosed to other bidders. | 6 | | Bidders shall have the opportunity to reduce their bid prices | 7 | | during the auction. At the conclusion of the auction, the | 8 | | record of the bid prices received and the name of each bidder | 9 | | shall be open to public inspection. | 10 | | After the auction period has terminated, withdrawal of | 11 | | bids shall be permitted as provided in subsection (f). | 12 | | The contract shall be awarded within 60 calendar days | 13 | | after the auction by written notice to the lowest responsible | 14 | | bidder, or all bids shall be rejected except as otherwise | 15 | | provided in this Code. Extensions of the date for the award may | 16 | | be made by mutual written consent of the State purchasing | 17 | | officer and the lowest responsible bidder. | 18 | | This subsection does not apply to (i) procurements of | 19 | | professional and artistic services, (ii) telecommunications | 20 | | services, communication services, and information services,
| 21 | | and (iii) contracts for construction projects, including | 22 | | design professional services. | 23 | | (Source: P.A. 101-31, eff. 6-28-19; 101-657, eff. 1-1-22; | 24 | | 102-29, eff. 6-25-21 .)
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