Full Text of SB3106 93rd General Assembly
SB3106 93RD GENERAL ASSEMBLY
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93RD GENERAL ASSEMBLY
State of Illinois
2003 and 2004 SB3106
Introduced 2/6/2004, by Louis S. Viverito SYNOPSIS AS INTRODUCED: |
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5 ILCS 120/2.02 |
from Ch. 102, par. 42.02 |
5 ILCS 120/2.05 |
from Ch. 102, par. 42.05 |
5 ILCS 120/2.06 |
from Ch. 102, par. 42.06 |
5 ILCS 120/7 new |
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Amends the Open Meetings Act to allow members
of
a public body to attend a meeting by electronic means, subject to certain limitations. Requires the physical presence of the person testifying in any contested case, as defined in the Illinois Administrative Procedure Act, unless all parties waive the requirement of physical presence. Requires minutes of all public bodies to reflect whether members were physically present or present by electronic means. Provides that
a
quorum of the members must be physically present for the public body to vote on
the
issuance of bonds. Allows a public
body to adopt rules concerning attendance at meetings by electronic means. Prohibits electronic communication during the course of a meeting of a public body between members of the public body who are physically present at the meeting. Makes other changes. |
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A BILL FOR
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SB3106 |
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LRB093 21186 MKM 47264 b |
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| AN ACT concerning open meetings.
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| Be it enacted by the People of the State of Illinois, | 3 |
| represented in the General Assembly:
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| Section 5. The Open Meetings Act is amended by changing | 5 |
| Sections
2.02, 2.05, and 2.06 and by adding Section 7 as | 6 |
| follows:
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| (5 ILCS 120/2.02) (from Ch. 102, par. 42.02)
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| Sec. 2.02. Public notice of all meetings, whether open or | 9 |
| closed to
the public, shall be given as follows:
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| (a) Every public body shall give public notice
of the | 11 |
| schedule of regular meetings at the beginning of each calendar | 12 |
| or fiscal
year and shall state the regular dates, times, and | 13 |
| places of such meetings.
For meetings at which one or more | 14 |
| members are present by teleconference,
video conference, or
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| other electronic means, all locations at which members of the | 16 |
| public may attend must
be disclosed in the agenda.
An agenda | 17 |
| for each regular meeting shall be posted at the principal | 18 |
| office of
the public body and at the location where the meeting | 19 |
| is to be held at least 48 hours in
advance of the holding of the | 20 |
| meeting. The requirement of a regular
meeting agenda shall not | 21 |
| preclude the consideration of items not specifically
set forth | 22 |
| in the agenda.
Public
notice of any special meeting except a | 23 |
| meeting held in the event of a
bona fide emergency, or of any | 24 |
| rescheduled regular meeting, or of any
reconvened meeting, | 25 |
| shall be given at least 48 hours before such
meeting, which | 26 |
| notice shall also include the agenda for the special,
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| rescheduled,
or reconvened meeting, but the validity of any | 28 |
| action taken by the public
body which is germane to a subject | 29 |
| on the agenda shall not be affected by
other errors or | 30 |
| omissions in the agenda. The requirement
of public notice of | 31 |
| reconvened meetings does
not apply to any case where the | 32 |
| meeting was open to the public and (1)
it is to be reconvened |
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| within 24 hours, or (2) an announcement of
the time and place | 2 |
| of the reconvened meeting was
made at the original meeting and | 3 |
| there is no change in the agenda. Notice
of an emergency | 4 |
| meeting shall be given as soon as practicable, but in any
event | 5 |
| prior to the holding of such meeting, to any news medium which | 6 |
| has
filed an annual request for notice under subsection (b) of | 7 |
| this Section.
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| (b) Public notice shall be given by posting a copy of the | 9 |
| notice at the
principal office of the body holding the meeting | 10 |
| or, if no such office exists,
at the building in which the | 11 |
| meeting
is to be held. The body shall supply copies of the | 12 |
| notice of its regular
meetings, and of the notice of any | 13 |
| special,
emergency, rescheduled or reconvened meeting, to any | 14 |
| news medium
that has filed an annual request for such notice. | 15 |
| Any such news
medium shall also be given the same notice of all | 16 |
| special,
emergency, rescheduled or reconvened meetings in the | 17 |
| same manner as
is given to members of the body provided such | 18 |
| news medium has given the
public body an address or telephone | 19 |
| number within the territorial jurisdiction
of the public body | 20 |
| at which such notice may be given.
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| (Source: P.A. 88-621, eff. 1-1-95; 89-86, eff. 6-30-95.)
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| (5 ILCS 120/2.05) (from Ch. 102, par. 42.05)
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| Sec. 2.05. Recording meetings.
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| (a) Subject to the provisions of Section
8-701 of the Code | 25 |
| of Civil Procedure
"An Act in relation
to the rights of | 26 |
| witnesses at proceedings conducted by a court,
commission, | 27 |
| administrative agency or other tribunal in this
State which are | 28 |
| televised or broadcast or at which motion
pictures are taken", | 29 |
| approved July 14, 1953, as amended , any person may
record the
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| proceedings at meetings required to be open by this Act by | 31 |
| tape, film or
other means. The authority
holding the meeting | 32 |
| shall prescribe reasonable rules to govern
the right to make | 33 |
| such recordings.
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| If a witness at any meeting required to be open by this Act
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| which is conducted by a commission, administrative agency or
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| other tribunal, refuses to testify on the grounds that he may
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| not be compelled to testify if any portion of his testimony is
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| to be broadcast or televised or if motion pictures are to be
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| taken of him while he is testifying, the authority holding the
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| meeting shall prohibit such recording during the testimony of
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| the witness. Nothing in this Section shall be construed to
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| extend the right to refuse to testify at any meeting not
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| subject to the provisions of Section 8-701 of the Code of Civil | 9 |
| Procedure
"An Act in relation to the rights
of witnesses at | 10 |
| proceedings conducted by a court, commission,
administrative | 11 |
| agency or other tribunal in this State which are
televised or | 12 |
| broadcast or at which motion pictures are taken",
approved July | 13 |
| 14, 1953, as amended .
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| (b) In any contested case, as defined by the Illinois | 15 |
| Administrative
Procedure
Act, no live testimony may be offered | 16 |
| except upon the physical presence
of the person testifying | 17 |
| unless all parties to the contested case waive the
requirement | 18 |
| of physical presence. Affidavits, depositions, or other
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| recorded evidence are otherwise admissible as provided by law.
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| (Source: P.A. 82-378.)
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| (5 ILCS 120/2.06) (from Ch. 102, par. 42.06)
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| Sec. 2.06. Minutes.
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| (a) All public bodies shall keep written minutes of all | 24 |
| their
open meetings
and a verbatim
record of all their closed | 25 |
| meetings in the form of an audio or video recording.
Minutes
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| shall include, but need not be limited to:
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| (1) the date, time and place of the meeting;
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| (2) the members of the public body recorded as either | 29 |
| present or absent and whether the members were physically | 30 |
| present or present by electronic
means ;
and
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| (3) a summary of discussion on all matters proposed, | 32 |
| deliberated,
or decided, and a record of any votes taken.
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| (b) The minutes of meetings open to the public shall be | 34 |
| available for
public inspection within 7 days of the approval | 35 |
| of such minutes by the public
body.
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| (c) The verbatim record may be destroyed without | 2 |
| notification to or the
approval of a records commission or the | 3 |
| State Archivist under the Local Records
Act or the State | 4 |
| Records Act no less than 18 months after the completion of the
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| meeting recorded but only after:
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| (1) the public body
approves the destruction of a | 7 |
| particular recording; and
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| (2) the public body approves minutes of the closed | 9 |
| meeting that meet the
written minutes requirements of | 10 |
| subsection (a) of this Section.
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| (d) Each public body shall periodically, but no less than
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| semi-annually,
meet to review minutes and recordings of all | 13 |
| closed meetings. At such
meetings a determination shall be | 14 |
| made, and reported in an open session that
(1) the need for | 15 |
| confidentiality still exists as to all or part of those
minutes | 16 |
| or (2) that the minutes or recordings or portions thereof no
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| longer require
confidential
treatment and are available for | 18 |
| public inspection.
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| (e) Unless the public body has made a determination that | 20 |
| the verbatim
recording no longer requires confidential | 21 |
| treatment or otherwise consents to
disclosure, the verbatim | 22 |
| record of a meeting closed to the public shall not be
open for | 23 |
| public inspection or subject to discovery in any administrative
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| proceeding other than one brought to enforce this Act. In the | 25 |
| case of a civil
action brought to enforce this Act, the court | 26 |
| may conduct such in camera
examination of the verbatim record | 27 |
| as it finds appropriate in order to
determine whether there has | 28 |
| been a violation of this Act. In the case of a
criminal | 29 |
| proceeding, the court may conduct an in camera examination in | 30 |
| order to
determine what portions, if any, must be made | 31 |
| available to the parties for use
as evidence in the | 32 |
| prosecution. If the court or administrative hearing officer
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| determines that a complaint or suit brought for noncompliance | 34 |
| under this Act
is valid it may, for the purposes of discovery, | 35 |
| redact from the minutes of the
meeting closed to the public any | 36 |
| information deemed to qualify under the
attorney-client |
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| privilege. The provisions of this subsection do not supersede
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| the privacy or confidentiality provisions of State or federal | 3 |
| law.
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| (f) Minutes of meetings closed to the public shall be | 5 |
| available only after
the public body determines that it is no | 6 |
| longer necessary to protect the public
interest or the privacy | 7 |
| of an individual by keeping them confidential.
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| (Source: P.A. 93-523, eff. 1-1-04.)
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| (5 ILCS 120/7 new)
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| Sec. 7. Attendance by electronic means.
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| (a) If a
majority of a quorum of the members of the public | 12 |
| body are present at the place
designated in the notice of the | 13 |
| meeting, a public body may allow a member of that body to | 14 |
| attend the meeting by electronic means if the member is | 15 |
| prevented from physically
attending because of: (i) personal | 16 |
| illness or disability; (ii) employment purposes or
the
business | 17 |
| of the public body; or (iii) a family or other emergency.
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| Unless a member presents a document from his or her physician | 19 |
| attesting to the
member's inability to physically attend a | 20 |
| meeting or meetings, a member may not
attend by electronic | 21 |
| means more than half of the
regularly scheduled
meetings of | 22 |
| that public body
held in a calendar year.
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| (b) If a member wishes to attend a meeting by electronic | 24 |
| means, the
member shall notify the
recording secretary or clerk | 25 |
| of the
public body at least 48 hours before the meeting unless
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| impracticable. The public body shall determine if the notice | 27 |
| requirement is
impracticable on a case-by-case basis.
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| (c) A member shall be considered present for purposes of
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| determining a quorum and voting if the member is present by | 30 |
| electronic
means unless the public body is voting on an | 31 |
| ordinance or a
resolution authorizing, approving, or providing | 32 |
| for the issuance of bonds (as
that
term is defined in the Local | 33 |
| Government Debt Reform Act).
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| (d) If one or more members of the public body attend a | 35 |
| meeting by
electronic means, then all votes of the body shall |
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| be by roll call.
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| (e) If a member is present by electronic means, then the | 3 |
| member must
identify himself or herself by name and be | 4 |
| recognized by the presiding officer
before communicating.
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| (f) Any voice, electronic, or other transmission by | 6 |
| electronic means made
during the meeting by a member who is | 7 |
| attending a public meeting by electronic
means shall be made | 8 |
| available to the public concurrent with the transmission
except | 9 |
| for those meetings subject to the exceptions in subsection (c) | 10 |
| of
Section 2
of this Act.
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| (g) A public body may allow its members to attend a meeting | 12 |
| by electronic means only in accordance with and to the extent | 13 |
| allowed by rules adopted by the public body. The rules must | 14 |
| conform to the requirements and restrictions of this Section, | 15 |
| may further limit the extent to which attendance by electronic | 16 |
| means is allowed, and may provide for the giving of additional | 17 |
| notice to the public or further facilitate public access to | 18 |
| meetings.
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| (h) Electronic communication by members of the public body | 20 |
| during a public meeting shall be limited to the members of the | 21 |
| public body not physically present at the public meeting. | 22 |
| Electronic communication between the members of the public body | 23 |
| physically present at a public meeting is prohibited during the | 24 |
| course of the meeting.
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