Full Text of HR0417 097th General Assembly
HR0417 97TH GENERAL ASSEMBLY |
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| 1 | | HOUSE RESOLUTION
| 2 | | WHEREAS, It is the policy of the State of Illinois to | 3 | | promote the electronic storage and transmission of State | 4 | | records and to support efforts to implement efficiencies in the | 5 | | creation, transmittal, and use of electronic files in order to | 6 | | reduce State government's unnecessary use of natural | 7 | | resources; and
| 8 | | WHEREAS, House Bill 1373, if enacted, will abolish the | 9 | | Electronic Records Advisory Board and, thus, eliminate an | 10 | | important voice in addressing specific State electronic | 11 | | records management issues, including: the identification of | 12 | | records created or managed through web-based environments, the | 13 | | preservation of electronic files of long-term value, the | 14 | | management of electronic files in a network environment, and | 15 | | the identification of record-keeping issues related to | 16 | | information system development; therefore, be it
| 17 | | RESOLVED, BY THE HOUSE OF REPRESENTATIVES OF THE | 18 | | NINETY-SEVENTH GENERAL ASSEMBLY OF THE STATE OF ILLINOIS, that | 19 | | the Task Force on Electronic Information and Records Management | 20 | | is created (i) to review current policies, procedures, and | 21 | | guidance provided to State agencies by the State Records | 22 | | Commission as they apply to electronic files and information | 23 | | systems and (ii) to make recommendations to the State Records |
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| 1 | | Commission concerning the identification and use of electronic | 2 | | files as State records; and be it further
| 3 | | RESOLVED, That the Task Force shall consist of the | 4 | | following 9 members: | 5 | | (1) the Secretary of State or his or her designee; | 6 | | (2) the Director of Central Management Services or his | 7 | | or her designee; | 8 | | (3) the Director of Revenue or his or her designee; | 9 | | (4) the Chief Information Officer of the University of | 10 | | Illinois or his or her designee; | 11 | | (5) the Chief Financial Officer of the University of | 12 | | Illinois or his or her designee; | 13 | | (6) the University Archivist of the University of | 14 | | Illinois or his or her designee; | 15 | | (7) the Executive Director of the Illinois Student | 16 | | Assistance Commission or his or her designee; | 17 | | (8) an individual, appointed by the Governor, to | 18 | | represent the interests of State agencies; and | 19 | | (9) an individual, appointed by the Governor, to | 20 | | represent the interests of businesses in the State; and be | 21 | | it further | 22 | | RESOLVED, That members of the Task Force shall serve | 23 | | without compensation and shall not be reimbursed for travel | 24 | | expenses; and be it further |
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| 1 | | RESOLVED, That the Task Force shall meet no fewer than 3 | 2 | | times and at its first meeting, which shall take place no | 3 | | sooner than 60 days after the adoption of this resolution, | 4 | | select a chairperson from among its members; and be it further | 5 | | RESOLVED, That the Task Force shall identify | 6 | | record-keeping issues related to information system | 7 | | development and also produce and deliver a report to the State | 8 | | Records Commission recommending policies, guidelines, and best | 9 | | practices for addressing the following:
| 10 | | (1) the identification of electronic files as records;
| 11 | | (2) the management of information identified as | 12 | | electronic records created or distributed through | 13 | | web-based environments;
| 14 | | (3) the preservation of electronic files of long-term | 15 | | value;
and | 16 | | (4) the management of electronic files in a network | 17 | | environment; and be it further | 18 | | RESOLVED, That we urge the Secretary of State to post the | 19 | | Task Force's recommendations on the websites of the State | 20 | | Archives and the State Records Commission within 45 days after | 21 | | their receipt; and be it further | 22 | | RESOLVED, That the Task Force
shall have all necessary |
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| 1 | | administrative assistance provided to it by the University of | 2 | | Illinois; and be it further | 3 | | RESOLVED, That copies of this resolution be delivered to | 4 | | the Secretary of State, the Director of Central Management | 5 | | Services, the Director of Revenue, the Chief Information | 6 | | Officer of the University of Illinois, the Chief Financial | 7 | | Officer of the University of Illinois, the University Archivist | 8 | | of the University of Illinois, and the Executive Director of | 9 | | the Illinois Student Assistance Commission.
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