(10 ILCS 5/5-7)
(from Ch. 46, par. 5-7)
The county clerk shall provide a sufficient number of
blank forms for the registration of electors which shall be known as
registration record cards and which shall consist of loose leaf sheets
or cards, of suitable size to contain in plain writing and figures the
data hereinafter required thereon or shall consist of computer cards of
suitable nature to contain the data required thereon. The registration
record cards, which shall include an affidavit of registration as
hereinafter provided, shall be executed in duplicate.
The registration record card shall contain the following and such
other information as the county clerk may think it proper to require for
the identification of the applicant for registration:
Name. The name of the applicant, giving surname and first or
Christian name in full, and the middle name or the initial for such
middle name, if any.
Residence. The name and number of the street, avenue, or other
location of the dwelling, including the apartment, unit or room number,
if any, and in the case of a mobile home the lot number, and such additional
clear and definite description as may be necessary to determine the exact
location of the dwelling of the applicant, including post-office mailing
address. In the case of a homeless individual, the individual's voting
residence that is his or her mailing address shall be included on his or her
registration record card.
Term of residence in the State of Illinois and the precinct. Which
questions may be answered by the applicant stating, in excess of 30 days
in the State and in excess of 30 days in the precinct.
Nativity. The State or country in which the applicant was born.
Citizenship. Whether the applicant is native born or naturalized. If
naturalized, the court, place and date of naturalization.
Date of application for registration, i.e., the day, month and year
when applicant presented himself for registration.
Age. Date of birth, by month, day and year.
Physical disability of the applicant, if any, at the time of
registration, which would require assistance in voting.
The county and state in which the applicant was last registered.
Electronic mail address, if any.
Signature of voter. The applicant, after the registration and in the
presence of a deputy registrar or other officer of registration shall be
required to sign his or her name in ink or digitized form to the affidavit on the original
and duplicate registration record card.
Signature of Deputy Registrar.
In case applicant is unable to sign his name, he may affix his mark
to the affidavit. In such case the officer empowered to give the
registration oath shall write a detailed description of the applicant in
the space provided at the bottom of the card or sheet; and shall ask the
following questions and record the answers thereto:
Father's first name .......................
Mother's first name .......................
From what address did you last register?
Reason for inability to sign name.
Each applicant for registration shall make an affidavit in
substantially the following form:
AFFIDAVIT OF REGISTRATION
State of Illinois)
County of )
I hereby swear (or affirm) that I am a citizen of the United States;
that on the date of the next election I shall have resided in the State
of Illinois and in the election precinct in which I reside 30 days; that
I am fully qualified to vote. That I intend that this location shall be
my residence and that the above statements are true.
(His or her signature or mark)
Subscribed and sworn to before me on (insert date).
Signature of Registration Officer.
(To be signed in presence of Registrant.)
Space shall be provided upon the face of each registration record
card for the notation of the voting record of the person registered
Each registration record card shall be numbered according to towns
and precincts, wards, cities and villages, as the case may be, and may
be serially or otherwise marked for identification in such manner as the
county clerk may determine.
The registration cards shall be deemed public records and shall be
open to inspection during regular business hours, except during the 27
days immediately preceding any election. On written request of any
candidate or objector or any person intending to object to a petition, the
election authority shall extend its hours for inspection of registration
cards and other records of the election authority during the period
beginning with the filing of petitions under Sections 7-10, 8-8, 10-6 or
28-3 and continuing through the termination of electoral board hearings on
any objections to petitions containing signatures of registered voters in
the jurisdiction of the election authority. The extension shall be for a
period of hours sufficient to allow adequate opportunity for examination of
the records but the election authority is not required to extend its hours
beyond the period beginning at its normal opening for business and ending
at midnight. If the business hours are so extended, the election authority
shall post a public notice of such extended hours. Registration record cards
may also be inspected, upon approval of the officer in charge of the cards,
during the 27 days immediately preceding any election. Registration
cards shall also be open to inspection by certified judges and poll watchers
and challengers at the polling place on election day, but only to the extent
necessary to determine the question of the right of a person to vote or to
serve as a judge of election. At no time shall poll watchers or challengers be
allowed to physically handle the registration record cards.
Updated copies of computer tapes or computer discs or other electronic data
processing information containing voter registration information shall
be furnished by the county clerk within 10 days after December 15 and
15 each year and within 10 days after each registration
period is closed to the State Board of Elections in a form
prescribed by the
Board. For the purposes of this Section, a registration period is closed 27
days before the date of any regular or special election. Registration
shall include, but not be limited to, the
following information: name, sex, residence, telephone number, if any, age,
party affiliation, if applicable, precinct, ward, township, county, and
representative, legislative and congressional districts. In the event of
noncompliance, the State Board of Elections is directed to obtain compliance
forthwith with this nondiscretionary duty of the election authority by
instituting legal proceedings in the circuit court of the county in which the
election authority maintains the registration information. The costs of
furnishing updated copies of tapes or discs shall be paid at a rate of $.00034
per name of registered voters in the election jurisdiction, but not less than
$50 per tape or disc and shall be paid from appropriations made to the State
Board of Elections for reimbursement to the election authority for such
purpose. The State Board shall furnish copies of such tapes, discs, other electronic
data or compilations thereof to state political committees registered pursuant
to the Illinois Campaign Finance Act or the Federal Election Campaign Act and to governmental entities, at
their request and at a reasonable cost.
To protect the privacy and confidentiality of voter registration information,
of electronic voter registration records to any person or entity other than to a
State or local political
committee and other than to a governmental entity for a governmental
is specifically prohibited except as follows: subject to security measures adopted by the State Board of Elections which, at a minimum, shall include the keeping of a catalog or database, available for public view, including the name, address, and telephone number of the person viewing the list as well as the time of that viewing, any person may view the centralized statewide voter registration list on a computer screen at the Springfield office of the State Board of Elections, during normal business hours other than during the 27 days before an election, but the person viewing the list under this exception may not print, duplicate, transmit, or alter the list.
Copies of the tapes, discs or other
electronic data shall be furnished by the county clerk to local political
committees and governmental entities at their request and at a reasonable cost. Reasonable cost of the
tapes, discs, et cetera for this purpose would be the cost of duplication plus
15% for administration. The individual representing a political committee
requesting copies of such tapes shall make a sworn affidavit that the
information shall be used only for bona fide political purposes,
including by or for candidates for office or incumbent office holders.
Such tapes, discs or other electronic data shall not be used under any
circumstances by any political committee or individuals for purposes of
commercial solicitation or other business purposes. If such tapes
contain information on county residents related to the operations of
county government in addition to registration information, that
information shall not be used under any circumstances for commercial
solicitation or other business purposes. The prohibition in this
Section against using the computer tapes or computer discs or other
electronic data processing information containing voter registration
information for purposes of commercial solicitation or other business
purposes shall be prospective only from the effective date of this
amended Act of 1979. Any person who violates this provision shall be
guilty of a Class 4 felony.
The State Board of Elections shall promulgate, by October 1, 1987, such
regulations as may be necessary to ensure uniformity throughout the State
in electronic data processing of voter registration information. The
regulations shall include, but need not be limited to, specifications for
uniform medium, communications protocol and file structure to be employed
by the election authorities of this State in the electronic data processing
of voter registration information. Each election authority utilizing
electronic data processing of voter registration information shall comply
with such regulations on and after May 15, 1988.
If the applicant for registration was last registered in another
county within this State, he shall also sign a certificate authorizing
cancellation of the former registration. The certificate shall be in
substantially the following form:
To the County Clerk of .... County, Illinois. To the Election
Commission of the City of ...., Illinois.
This is to certify that I am registered in your (county) (city) and
that my residence was .....
Having moved out of your (county) (city), I hereby authorize you to
cancel said registration in your office.
Dated at .... Illinois, on (insert date).
(Signature of Voter)
Attest ......, County Clerk, ........ County, Illinois.
The cancellation certificate shall be mailed immediately by the
county clerk to the county clerk (or election commission as the case may
be) where the applicant was formerly registered. Receipt of such
certificate shall be full authority for cancellation of any previous
(Source: P.A. 98-115, eff. 10-1-13; 99-522, eff. 6-30-16.)