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90_HB2852
50 ILCS 205/4 from Ch. 116, par. 43.104
Amends the Local Records Act. Provides that the
provisions concerning prohibited dispositions of public
records are not violated if converting a record to a
photographic, microphotographic, or digitized electronic form
approved by the local records commission. Effective
immediately.
LRB9010214PTsb
LRB9010214PTsb
1 AN ACT to amend the Local Records Act by changing Section
2 4.
3 Be it enacted by the People of the State of Illinois,
4 represented in the General Assembly:
5 Section 5. The Local Records Act is amended by changing
6 Section 4 as follows:
7 (50 ILCS 205/4) (from Ch. 116, par. 43.104)
8 Sec. 4. Public records; State Archive. All public
9 records made or received by, or under the authority of, or
10 coming into the custody, control or possession of any officer
11 or agency shall not be mutilated, destroyed, transferred,
12 removed or otherwise damaged or disposed of, in whole or in
13 part, except as provided by law. Conversion of a public
14 record to a photographic, microphotographic, or digitized
15 electronic form approved by the appropriate Local Records
16 Commission under Section 7 for more convenient storage and
17 use of the record by an officer or agency is not a violation
18 of this Section.
19 Court records filed with the clerks of the Circuit Court
20 shall be destroyed in accordance with the Supreme Court's
21 General Administrative Order on Recordkeeping in the Circuit
22 Courts. The clerks of the Circuit Courts shall notify the
23 Supreme Court, in writing, specifying case records or other
24 documents which they intend to destroy. The Supreme Court
25 shall review the schedule of items to be destroyed and notify
26 the appropriate Local Records Commission of the Court's
27 intent to destroy such records. The Local Records Commission,
28 within 90 days after receipt of the Supreme Court's notice,
29 may undertake to photograph, microphotograph, or digitize
30 electronically any or all such records and documents, or, in
31 the alternative, may transport such original records to the
-2- LRB9010214PTsb
1 State Archives or other storage location under its
2 supervision.
3 The Archivist may accept for deposit in the State
4 Archives or regional depositories official papers, drawings,
5 maps, writings and records of every description of counties,
6 municipal corporations, political subdivisions and courts of
7 this State, when such materials are deemed by the Archivist
8 to have sufficient historical or other value to warrant their
9 continued preservation by the State of Illinois.
10 The officer or clerk depositing such records may, upon
11 request, obtain from the Archivist, without charge, a
12 certified copy or reproduction of any specific record, paper
13 or document when such record, paper or document is required
14 for public use.
15 (Source: P.A. 89-272, eff. 8-10-95.)
16 Section 99. Effective date. This Act takes effect upon
17 becoming law.