[ Search ] [ Legislation ]
[ Home ] [ Back ] [ Bottom ]
| [ Introduced ] | [ Engrossed ] | [ Enrolled ] |
| [ Governor's Message ] | [ Senate Amendment 001 ] |
91_HB0840sam002
LRB9103344MWgcam03
1 AMENDMENT TO HOUSE BILL 840
2 AMENDMENT NO. . Amend House Bill 840, AS AMENDED,
3 with reference to page and line numbers of Senate Amendment
4 No. 1, on page 2, line 8, after "a", by inserting "microfilm
5 or"; and
6 on page 2, by replacing lines 9 through 12 with the
7 following:
8 "electronic format. The agency may dispose of the original of
9 any reproduced record Those records for which the Commission
10 has given or does give written approval for disposal after a
11 retention period of 10 years or less may be digitized and
12 disposed of providing: (i) the reproduction process forms a";
13 and
14 on page 2, line 14, by replacing "details and" with "details,
15 and"; and
16 on page 2, line 16, after "images,", by inserting "and, if
17 electronic, that are retained in a trustworthy manner so that
18 the records, and the information contained in the records,
19 are accessible and usable for subsequent reference at all
20 times while the information must be retained," and
21 on page 2, by replacing lines 19 through 32 with the
22 following:
-2- LRB9103344MWgcam03
1 "reproduced digitized record is disposed of. Those records
2 for which the Commission has given or does give written
3 approval for disposal after a retention period of more than
4 10 years or for which the Commission has required or does
5 require permanent retention may be digitized and disposed of
6 providing: (i) the reproduction process forms a durable
7 medium that accurately and legibly reproduces the original
8 record in all details and that does not permit additions,
9 deletions, or changes to the original document images, (ii)
10 the records are also reproduced in a microfilm format that is
11 in compliance with Commission regulations and that is
12 retained for the written retention period, and (iii) the
13 Commission is notified when the original record is disposed
14 of and also when the microfilmed record is disposed of.".