Public Act 101-0359
 
SB1902 EnrolledLRB101 10050 RJF 55152 b


  
    AN ACT concerning finance.
  
 
    Be it enacted by the People of the State of Illinois,
 
represented in the General Assembly:
  



 
 
    Section 5. The State Finance Act is amended  by changing 
Section 9.02 as follows:
 



    (30 ILCS 105/9.02)  (from Ch. 127, par. 145c)



    Sec. 9.02. Vouchers; signature; delegation; electronic 
submission. 

    (a)(1) Any new contract or contract renewal in the amount 
of $250,000 or
more in a fiscal year, or any order against a 
master contract in the amount of
$250,000 or more in a fiscal 
year, or any contract amendment or change to an
existing 
contract that increases the value of the contract to or by 
$250,000 or
more in a fiscal year, shall be signed or approved 
in writing by the chief
executive officer of the agency or his 
or her designee, and shall also be signed or approved in

writing by
the agency's chief legal counsel or his or her 
designee and chief fiscal
officer or his or her designee.  If 
the agency does not have a chief legal counsel or a chief 
fiscal
officer, the chief
executive officer of the agency shall 
designate in writing a senior executive
as the individual 
responsible for signature or approval.

    (2) No document identified in paragraph (1) may be filed 
with the
Comptroller, nor may any authorization for payment 
pursuant to such documents
be filed with the Comptroller, if 
the required signatures or approvals are
lacking.

    (3) Any person who, with knowledge the signatures or 
approvals required in
paragraph (1) are lacking, either files 
or directs another to file documents
or
payment authorizations 
in violation of paragraph (2) shall be subject to
discipline up 
to and including discharge.

    (4) Procurements shall not be artificially divided so as to 
avoid the
necessity of complying with paragraph (1).

    (5) Each State agency shall develop and implement 
procedures to ensure the
necessary signatures or approvals are 
obtained.  Each State agency may
establish, maintain and follow 
procedures that are more restrictive than
those required 
herein.

    (6) This subsection (a) applies to all State agencies as 
defined in Section
1-7 of the Illinois State Auditing
Act, 
which includes without limitation the General
Assembly and its

agencies.  For purposes of this subsection (a), in the case of 
the General
Assembly,
the "chief executive officer of the 
agency" means (i) the Senate
Operations
Commission for Senate 
general operations as provided in Section 4 of the
General 
Assembly
Operations Act, (ii) the Speaker of the House of 
Representatives for House
general operations as
provided in 
Section 5 of the General Assembly Operations Act, (iii) the 
Speaker
of the House for majority leadership staff and 
operations, (iv) the Minority
Leader of the House for minority 
leadership staff and operations, (v) the
President of the 
Senate for majority leadership staff and operations, (vi) the

Minority Leader of the Senate for minority staff and 
operations, and (vii) the
Joint
Committee on Legislative 
Support Services for the legislative support services
agencies 
as provided in the Legislative Commission Reorganization Act of

1984. For purposes of this subsection (a), in the case of 
agencies, the "chief executive officer of the agency" means the 
head of the agency. 

    (b)(1) Every voucher, as submitted by the agency or office 
in
which
it originates, shall bear (i) the signature of the 
officer
responsible for
approving and certifying vouchers 
under this Act and (ii) if
authority to
sign the responsible 
officer's name has been properly delegated, also the
signature 
of the person actually signing the voucher.

    (2) When an officer delegates authority to approve and 
certify
vouchers,
he shall send a copy of such authorization 
containing the signature of the
person to whom delegation is 
made to each office that checks or approves
such vouchers and 
to the State Comptroller.  Such delegation may be general
or 
limited.  If the delegation is limited, the authorization shall 
designate
the particular types of vouchers that the person is 
authorized to approve
and certify.

    (3) When any delegation of authority hereunder is revoked, 
a copy of the
revocation of authority shall be sent to the 
Comptroller and to each office
to which a copy of the 
authorization was sent.

    The Comptroller may require State agencies to maintain 
signature
documents and records of delegations of voucher 
signature authority and
revocations of those delegations, 
instead of transmitting those documents to
the Comptroller.  The 
Comptroller may inspect such documents and records at any
time.

    (c) The Comptroller may authorize the submission of 
vouchers through
electronic transmissions, on magnetic tape, 
or otherwise.

(Source: P.A. 89-360, eff. 8-17-95; 90-452, eff. 8-16-97.)

 
 
    Section 99. Effective date. This Act takes effect upon 
becoming law.