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| Public Act 097-0249 | ||||
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AN ACT concerning State government.
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Be it enacted by the People of the State of Illinois,
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represented in the General Assembly:
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Section 5. The State Records Act is amended by changing | ||||
Section 16 as follows:
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(5 ILCS 160/16) (from Ch. 116, par. 43.19)
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Sec. 16. There is created the State Records Commission. The | ||||
Commission shall consist of the following State officials or | ||||
their
authorized representatives: the Secretary of State, who | ||||
shall act as chairman; the State Historian, who shall
serve
as | ||||
secretary; the State Treasurer; the
Director of Central | ||||
Management Services;
the
Attorney General; and the State
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Comptroller. The Commission shall meet whenever called
by the | ||||
chairman, who shall have no vote on matters considered by the
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Commission.
It shall be the duty of the Commission to determine | ||||
what records no longer
have any administrative, fiscal, legal, | ||||
research, or historical value and
should
be destroyed or | ||||
disposed of otherwise. The Commission may make recommendations | ||||
to the Secretary of State concerning policies, guidelines, and | ||||
best practices for addressing electronic records management | ||||
issues as authorized under Section 37 of the Government | ||||
Electronic Records Act.
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(Source: P.A. 92-866, eff. 1-3-03.)
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Section 10. The Government Electronic Records Act is | ||
amended by changing Section 10 and adding Section 37 as | ||
follows: | ||
(20 ILCS 35/10)
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Sec. 10. Definitions. | ||
"Commission" means the State Records Commission created | ||
under Section 16 of the State Records Act. | ||
"Board" means the Electronic Records Advisory Board. | ||
"Electronic transfer" means transfer of documents or | ||
reports by electronic means. Appropriate electronic transfer | ||
includes, but is not limited to, transfer by electronic mail, | ||
facsimile transmission, or posting downloadable versions on an | ||
Internet website, with electronic notice of the posting. | ||
"Government agency" means all parts, boards, and | ||
commissions of the executive branch of the State government | ||
including, but not limited to, State colleges and universities | ||
and their governing boards and all departments established by | ||
the Civil Administrative Code of Illinois. | ||
"Record" has the meaning ascribed to it in the Illinois | ||
State Records Act (5 ILCS 160/).
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(Source: P.A. 96-1363, eff. 7-28-10.) | ||
(20 ILCS 35/37 new) | ||
Sec. 37. Recommendations concerning electronic records | ||
management issues. The State Records Commission may make | ||
recommendations to the Secretary of State concerning policies, | ||
guidelines, and best practices for addressing electronic | ||
records management issues. After receiving recommendations | ||
from the Commission, the Secretary of State shall, as soon as | ||
practical, post the Commission's recommendations on its | ||
official Internet website and distribute those recommendations | ||
to all government agencies. | ||
(20 ILCS 35/30 rep.) | ||
(20 ILCS 35/40 rep.) | ||
Section 15. The Government Electronic Records Act is | ||
amended by repealing Sections 30 and 40.
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Section 99. Effective date. This Act takes effect upon | ||
becoming law.
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