Public Act 096-0794
 
SB0047 Enrolled LRB096 04331 JAM 14377 b

    AN ACT concerning finance.
 
    Be it enacted by the People of the State of Illinois,
represented in the General Assembly:
 
    Section 5. The Illinois Procurement Code is amended by
changing Section 20-80 as follows:
 
    (30 ILCS 500/20-80)
    Sec. 20-80. Contract files.
    (a) Written determinations. All written determinations
required under this Article shall be placed in the contract
file maintained by the chief procurement officer.
    (b) Filing with Comptroller. Whenever a grant, defined
pursuant to accounting standards established by the
Comptroller, or a contract liability, except for: (1) contracts
paid from personal services, or (2) contracts between the State
and its employees to defer compensation in accordance with
Article 24 of the Illinois Pension Code, exceeding $10,000 is
incurred by any State agency, a copy of the contract, purchase
order, grant, or lease shall be filed with the Comptroller
within 15 days thereafter. For each State contract for goods,
supplies, or services awarded on or after July 1, 2010, the
contracting agency shall provide the applicable rate and unit
of measurement of the goods, supplies, or services on the
contract obligation document as required by the Comptroller. If
the contract obligation document that is submitted to the
Comptroller contains the rate and unit of measurement of the
goods, supplies, or services, the Comptroller shall provide
that information on his or her official website. Any
cancellation or modification to any such contract liability
shall be filed with the Comptroller within 15 days of its
execution.
    (c) Late filing affidavit. When a contract, purchase order,
grant, or lease required to be filed by this Section has not
been filed within 30 days of execution, the Comptroller shall
refuse to issue a warrant for payment thereunder until the
agency files with the Comptroller the contract, purchase order,
grant, or lease and an affidavit, signed by the chief executive
officer of the agency or his or her designee, setting forth an
explanation of why the contract liability was not filed within
30 days of execution. A copy of this affidavit shall be filed
with the Auditor General.
    (d) Professional and artistic services contracts. No
voucher shall be submitted to the Comptroller for a warrant to
be drawn for the payment of money from the State treasury or
from other funds held by the State Treasurer on account of any
contract for services involving professional or artistic
skills involving an expenditure of more than $5,000 for the
same type of service at the same location during any fiscal
year unless the contract is reduced to writing before the
services are performed and filed with the Comptroller. When a
contract for professional or artistic skills in excess of
$5,000 was not reduced to writing before the services were
performed, the Comptroller shall refuse to issue a warrant for
payment for the services until the State agency files with the
Comptroller:
        (1) a written contract covering the services, and
        (2) an affidavit, signed by the chief executive officer
    of the State agency or his or her designee, stating that
    the services for which payment is being made were agreed to
    before commencement of the services and setting forth an
    explanation of why the contract was not reduced to writing
    before the services commenced.
A copy of this affidavit shall be filed with the Auditor
General. The Comptroller shall maintain professional or
artistic service contracts filed under this Section separately
from other filed contracts.
    (e) Method of source selection. When a contract is filed
with the Comptroller under this Section, the Comptroller's file
shall identify the method of source selection used in obtaining
the contract.
(Source: P.A. 90-572, eff. date - See Sec. 99-5; 91-904, eff.
7-6-00.)

Effective Date: 1/1/2010