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Public Act 098-0235
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| HB1871 Enrolled | LRB098 05860 JDS 35899 b |
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AN ACT concerning State government.
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Be it enacted by the People of the State of Illinois, |
represented in the General Assembly:
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Section 5. The State Comptroller Act is amended by adding |
Section 9.03a as follows:
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(15 ILCS 405/9.03a new) |
Sec. 9.03a. Direct deposit earnings statements. |
(a) For the purposes of this Section: |
"Retirement system" means a retirement system that (i) is |
established under Article 2, 14, 16, or 18 of the Illinois |
Pension Code and (ii) processes retirement annuities through |
the Illinois Comptroller's Office. |
"State agency" means any executive branch State agency, |
board, or commission that (i) has 50 or more employees and (ii) |
processes payrolls through the Illinois Comptroller's Office. |
(b) Beginning with State fiscal year 2015 payrolls, each |
State agency must implement a secure website for its employees |
to access an electronic version of their earnings statements |
issued for service on or after July 1, 2014. Before |
implementing a secure website, each State agency must notify |
its employees of the website and instruct them on how to access |
the website. In addition, each State agency must provide its |
employees with an option to continue receiving a paper version |
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of their earnings statements. If a State agency is unable to |
establish a secure website before July 1, 2014, it must submit |
documentation to the Illinois Comptroller's Office stating the |
reasons it is unable to comply with that requirement by that |
date, together with a schedule for implementing a secure |
website. The Comptroller may extend the time for complying with |
the requirements of this subsection (a) by up to 12 months. |
Beginning with State fiscal year 2015 payrolls, the Illinois |
Comptroller's Office shall discontinue printing paper versions |
of earnings statements for employees who use direct deposit. If |
an employee notifies his or her employing State agency that he |
or she wants to continue receiving a paper version of earnings |
statements or if the State agency is granted an extension under |
this subsection (b), then, beginning with State fiscal year |
2015 payrolls, the State agency shall still be responsible for |
producing and distributing a paper version of earning |
statements for its employees. Upon request, the Illinois |
Comptroller's Office shall continue to print a paper version of |
earning statements for executive branch State agencies, |
boards, and commissions with less than 50 employees. |
(c) Beginning with retirement annuity payments for State |
fiscal year 2015, each retirement system must implement a |
secure website for its annuitants to access an electronic |
version of their earnings statements issued for annuity |
payments payable for State fiscal year 2015 or thereafter. |
Before implementing a secure website, each retirement system |
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must notify its annuitants of the website and instruct them on |
how to access the website. In addition, each retirement system |
must provide its annuitants with an option to continue |
receiving a paper version of their earnings statements. If a |
retirement system is unable to establish a secure website |
before July 1, 2014, it must submit documentation to the |
Illinois Comptroller's Office stating the reasons it is unable |
to comply with that requirement by that date, together with a |
schedule for implementing a secure website. The Comptroller may |
extend the time for complying with the requirements of this |
Section by up to 12 months. Beginning with State fiscal year |
2015, the Illinois Comptroller's Office shall discontinue |
printing paper versions of earnings statements for annuitants |
using direct deposit. If an annuitant notifies his or her |
retirement system that he or she want to continue receiving a |
paper version of earnings statements or if the retirement |
system is granted an extension under this subsection (c), then, |
beginning with retirement annuity payments for State fiscal |
year 2015, the retirement system shall still be responsible for |
producing and distributing a paper version of earning |
statements for its annuitants.
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Section 99. Effective date. This Act takes effect upon |
becoming law.
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