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| Public Act 099-0604 | ||||
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AN ACT concerning local government.
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Be it enacted by the People of the State of Illinois,
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represented in the General Assembly:
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Section 1. Short title. This Act may be cited as the Local | ||||
Government Travel Expense Control Act. | ||||
Section 5. Definitions. As used in this Act: | ||||
"Entertainment" includes, but is not limited to, shows, | ||||
amusements, theaters, circuses, sporting events, or any other | ||||
place of public or private entertainment or amusement, unless | ||||
ancillary to the purpose of the program or event. | ||||
"Local public agency" means a school district, community | ||||
college district, or unit of local government other than a home | ||||
rule unit. | ||||
"Travel" means any expenditure directly incident to | ||||
official travel by employees and officers of a local public | ||||
agency or by wards or charges of a local public agency | ||||
involving reimbursement to travelers or direct payment to | ||||
private agencies providing transportation or related services. | ||||
Section 10. Regulation of travel expenses. All local public | ||||
agencies shall, by resolution or ordinance, regulate the | ||||
reimbursement of all travel, meal, and lodging expenses of | ||||
officers and employees, including, but not limited to: (1) the | ||||
types of official business for which travel, meal, and lodging | ||
expenses are allowed; (2) maximum allowable reimbursement for | ||
travel, meal, and lodging expenses; and (3) a standardized form | ||
for submission of travel, meal, and lodging expenses supported | ||
by the minimum documentation required under Section 20 of this | ||
Act. The regulations may allow for approval of expenses that | ||
exceed the maximum allowable travel, meal, or lodging expenses | ||
because of emergency or other extraordinary circumstances. On | ||
and after 180 days after the effective date of this Act of the | ||
99th General Assembly, no travel, meal, or lodging expense | ||
shall be approved or paid by a local public agency unless | ||
regulations have been adopted under this Section. | ||
Section 15. Approval of expenses. On or after 60 days after | ||
the effective date of this Act of the 99th General Assembly, | ||
expenses for travel, meals, and lodging of: (1) any officer or | ||
employee that exceeds the maximum allowed under the regulations | ||
adopted under Section 10 of this Act; or (2) any member of the | ||
governing board or corporate authorities of the local public | ||
agency, may only be approved by roll call vote at an open | ||
meeting of the governing board or corporate authorities of the | ||
local public agency. | ||
Section 20. Documentation of expenses. Before an expense | ||
for travel, meals, or lodging may be approved under Section 15 | ||
of this Act, the following minimum documentation must first be | ||
submitted, in writing, to the governing board or corporate | ||
authorities:
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(1) an estimate of the cost of travel, meals, or | ||
lodging if expenses have not been incurred or a receipt of | ||
the cost of the travel, meals, or lodging if the expenses | ||
have already been incurred;
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(2) the name of the individual who received or is | ||
requesting the travel, meal, or lodging expense;
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(3) the job title or office of the individual who | ||
received or is requesting the travel, meal, or lodging | ||
expense; and
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(4) the date or dates and nature of the official | ||
business in which the travel, meal, or lodging expense was | ||
or will be expended.
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All documents and information submitted under this Section are | ||
public records subject to disclosure under the Freedom of | ||
Information Act.
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Section 25. Entertainment expenses. No local public agency | ||
may reimburse any governing board member, employee, or officer | ||
for any entertainment expense.
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