Public Act 90-0156 of the 90th General Assembly

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Public Act 90-0156

HB1529 Enrolled                                LRB9000515DNmb

    AN ACT concerning State agencies.

    Be it enacted by the People of  the  State  of  Illinois,
represented in the General Assembly:

    Section  5.   The Forms Management Program Act is amended
by changing Sections 1, 4, and 5.1 as follows:

    (20 ILCS 435/1) (from Ch. 127, par. 1401)
    Sec. 1.  Short title.  This Act may be cited as the Forms
Notice Management Program Act.
(Source: P.A. 86-1475.)

    (20 ILCS 435/4) (from Ch. 127, par. 1404)
    Sec. 4.  Definition; State agency. The  Director,  acting
through  the  Forms  Management  Center,  is  authorized  and
empowered to:
    (1)  Establish  a  Statewide Forms Management Program for
all State agencies and  provide  assistance  in  establishing
internal forms management capabilities;
    (2)  Study,  develop,  coordinate,  and initiate forms of
interagency and common administrative  usage,  and  establish
basic  State  design  and  specification  criteria  to effect
standardization of State forms;
    (3)  Provide assistance to State agencies for  economical
forms design and forms art work composition and establish and
supervise  control  procedures  to prevent the undue creation
and reproduction of State forms;
    (4)  Provide  assistance,  training  and  instruction  in
forms  management  techniques  to   State   agencies,   forms
management    representatives    and    departmental    forms
coordinators,  and  provide  direct  administrative and forms
management assistance to new State organizations as they  are
    (5)  Maintain  a  central  cross  index of State forms to
facilitate the standardization of such  forms,  to  eliminate
redundant   forms,   and  to  provide  a  central  source  of
information on forms usage and availability;
    (6)  Utilize appropriate procurement techniques  to  take
advantage  of  competitive  bidding,  consolidated orders and
contract  procurement  of  forms,  and   work   toward   more
efficient,   economical   and  timely  procurement,  receipt,
storage and distribution of State forms;
    (7)  Coordinate the forms  management  program  with  the
existing  State  archives  and  records management program to
insure timely  disposition  of  outdated  forms  and  related
    (8)  Conduct  periodic evaluation of the effectiveness of
the overall forms management program and the forms management
practices of the  individual  State  agencies,  and  maintain
records  which  indicate  dollar  savings,  and the number of
forms  eliminated,  simplified   or   standardized,   through
centralized  forms  management.  Results  of  this evaluation
shall be reported annually on September  30  to  the  General
    (9)  Delegate    authority,    pursuant   to   procedures
authorized  by  himself,  to  State   agencies   where   such
delegation  will  result  in  the  most timely and economical
method of accomplishing the  responsibilities  set  forth  in
this  Act.   A  determination to delegate such authority may,
among other matters, take into consideration the benefits  of
central  management  of  any form or forms in relationship to
the costs related to such management.
    (10)  Develop  and  promulgate  rules  and  standards  to
implement the overall purposes of this Act.
    (11)  The rules and standards authorized by Section 4(10)
of this Act shall provide, among other matters which are  not
in  conflict  with  the  policies  and  principles herein set
         a.  That after a date to be determined by the  Forms
    Management Center, no State agency shall utilize any form
    outside  such  agency until and unless such form has been
    approved by the Forms Management Center,  or  unless  the
    management  of  such  form  has  been  delegated  to such
         b.  That the notice required by Section  5  of  this
    Act  shall  appear  in a standard place and in a standard
    manner and shall include specified indicia of approval by
    the Forms Management Center.
         c.  That forms required  by  a  State  agency  on  a
    emergency  basis  may  be  given  interim approval by the
    Forms Management Center if such form is accompanied by  a
    letter  from the Director or head of such agency, setting
    forth the nature of such emergency and requesting interim
    approval and is filed with the Forms Management Center.
    As used in this Act the term  "state  agency"  means  and
includes  all  boards,  commissions,  agencies, institutions,
authorities,  bodies  politic  and  corporate  of  the  State
created by or pursuant to the constitution or statute, of the
executive branch of State government; However, such term does
not include colleges, universities and institutions under the
jurisdiction of the Board of Trustees of  the  University  of
Illinois,   the   Board  of  Trustees  of  Southern  Illinois
University,  the  Board  of   Trustees   of   Chicago   State
University,   the  Board  of  Trustees  of  Eastern  Illinois
University,  the  Board  of  Trustees  of   Governors   State
University,   the   Board   of  Trustees  of  Illinois  State
University, the Board of Trustees  of  Northeastern  Illinois
University,  the  Board  of  Trustees  of  Northern  Illinois
University,   the  Board  of  Trustees  of  Western  Illinois
University, the Board of Higher Education,  or  the  Illinois
Community  College  Board.   However,  any  State  officer or
agency which is not included in the foregoing definition  may
elect  to  participate in the Forms Management Program and to
commit that office or agency to comply with the  requirements
of this Act.
(Source: P.A. 89-4, eff. 1-1-96.)

    (20 ILCS 435/5.1) (from Ch. 127, par. 1405.1)
    Sec. 5.1.  If a State agency fails to comply with Section
4  or  5  of this Act, a business, agricultural enterprise or
local government shall  be  relieved  of  its  obligation  to
respond  to  any request for information or to submit or file
forms to that agency, provided that such information or  form
relates to the agency's noncompliance.
    Any business, agricultural enterprise or local government
failing  to respond to a request for information or to submit
a form requested by a State agency pursuant to  this  Section
shall not be subject to any penalty or fine.
(Source: P.A. 84-1066.)

    (20 ILCS 435/2 rep.)
    (20 ILCS 435/3 rep.)
    (20 ILCS 435/6 rep.)
    Section  10.  The Forms Management Program Act is amended
by repealing Sections 2, 3, and 6.

    Section 15.  The State Finance Act is amended by changing
Section 11 as follows:

    (30 ILCS 105/11) (from Ch. 127, par. 147)
    Sec. 11.  When an appropriation is made for the following
fixed charges, the State Comptroller shall draw  his  warrant
on  the  State  Treasurer  for  the payment thereof, upon the
presentation of itemized vouchers issued and , certified  and
approved as follows:
    (1)  For  local  improvements  and  special  assessments,
certified by the Attorney General;
    (2)  For conveying convicts to the penitentiary or reform
school, certified by the sheriff performing such service;
    (3)  For conveying juvenile female offenders to the State
Training  School for Girls, and for conveying delinquent boys
to the Illinois State Training School for Boys, certified  by
the person or officer performing such service;
    (4)  For  the apprehension and delivery of fugitives from
justice, certified by the Governor;
    (5)  For rewards for arrest of  fugitives  from  justice,
certified by the Governor;
    (6)  For  the  expenses of the transfer of insane persons
to the Illinois Security Hospital, either  from  any  of  the
other  State  institutions,  or upon the order of mittimus of
any of the several courts, certified by the person performing
such service;
    (7)  For compensation for diseased animals condemned  and
destroyed   by  the  State,  certified  by  the  Director  of
    In each of the above cases the vouchers shall be approved
by the Department of Central Management Services.
    In all other cases for the payment of fixed charges,  the
Comptroller shall draw his warrant on the State Treasurer for
the payment of the amount due from the treasury.
    This  Section  is  subject  to  the provisions of Section
(Source: P.A. 82-789.)

    Section 99.  Effective date.  This Act takes effect  upon
becoming law.

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