Illinois General Assembly - Illinois Compiled Statutes

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225 ILCS 85/18

(225 ILCS 85/18) (from Ch. 111, par. 4138)

(Section scheduled to be repealed on January 1, 2028)

Sec. 18. Record retention.

There shall be kept in every drugstore or
pharmacy a suitable
book, file, or electronic record keeping system in which shall be preserved
for a period of not less than 5 years the original, or an exact, unalterable image, of every written
prescription and the original transcript or copy of every verbal prescription
filled, compounded, or dispensed, in such pharmacy; and such book, 
file, or electronic record keeping system of prescriptions shall at all reasonable times be open to inspection
to the chief pharmacy coordinator and the duly authorized agents or
employees of the Department.

Every prescription filled or refilled shall contain the
unique identifiers
 of the persons
 authorized to practice
pharmacy under the provision of this Act who fills or refills the
prescription.

Records kept pursuant to this Section may be maintained in an alternative
data  retention system, such as a direct digital imaging system, provided that:

(1) the records maintained in the alternative data

retention system contain all of the information required in a manual record;

(2) the data processing system is capable of

producing a hard copy of the electronic record on the request of the Board, its representative, or other authorized local, State, or federal law enforcement or regulatory agency;

(3) the digital images are recorded and stored only

by means of a technology that does not allow subsequent revision or replacement of the images; and

(4) the prescriptions may be retained in written form

or recorded in a data processing system, provided that such order can be produced in printed form upon lawful request.

As used in this Section, "digital imaging system" means a system, including
people, machines, methods of organization, and procedures, that provides input,
storage, processing, communications, output, and control functions for
digitized
representations of original prescription records.

Inpatient drug orders may be maintained
within an institution in a manner approved by the Department.

(Source: P.A. 100-497, eff. 9-8-17.)