HR0788 97TH GENERAL ASSEMBLY

HR0788 LRB097 20409 KXB 65890 r

HOUSE RESOLUTION

WHEREAS, The purpose of the State's space utilization program is to effect maximum efficient utilization of State-owned and controlled space; and

WHEREAS, One mechanism for facilitating efficient utilization of State-owned and controlled space is the submission of Annual Real Property Utilization Reports by State agencies to the Department of Central Management Services; and

WHEREAS, State agencies are required to identify excess and surplus real property under their control in such reports; and

WHEREAS, The Annual Real Property Utilization Reports are to be screened by the Department of Central Management Services to identify real property that might be used by other State agencies and agency space requests are to be concurrent with excess real property reports; and

WHEREAS, Pursuant to Department of Central Management Services rules, if one agency's excess real property can reasonably fulfill another agency's space request, then that excess real property is to be made available to the agency needing space in preference to obtaining leased space; and

WHEREAS, Also pursuant to Department of Central Management Services rules, real property inventories are to be maintained at the minimum necessary to ensure economic and efficient operations and property that is not needed for future agency purposes is be declared surplus; and

WHEREAS, According to Comptroller records, the State has spent in excess of a hundred million dollars for real property rental to date; therefore, be it

RESOLVED, BY THE HOUSE OF REPRESENTATIVES OF THE NINETY-SEVENTH GENERAL ASSEMBLY OF THE STATE OF ILLINOIS, that the Auditor General is directed to conduct a management audit of the Department of Central Management Services' administration of the State's space utilization program; and be it further

RESOLVED, That the audit include, but not be limited to, the following determinations:

Whether procedures are in place to adequately identify excess and surplus real property;

Whether such procedures ensure that excess and surplus real property is reasonably considered in fulfilling State agencies' property needs; and

Whether the process of disposing of surplus real property is adequate and timely; and be it further

RESOLVED, That the Department of Central Management Services and any other entity that may have relevant information pertaining to this audit cooperate fully and promptly with the Auditor General's Office in the conduct of this audit; and be it further

RESOLVED, That the Auditor General commence this audit as soon as possible and report his findings and recommendations upon completion in accordance with the provisions of Section 3-14 of the Illinois State Auditing Act; and be it further

RESOLVED, That the Department of Central Management Services shall sell or lease the parcels of land listed in the report or identified by the audit that are not currently being utilized; and be it further

RESOLVED, That the Department of Central Management Services shall provide the House of Representatives an up-to-date master record of State occupied property.