Full Text of HB4569 98th General Assembly
HB4569enr 98TH GENERAL ASSEMBLY |
| | HB4569 Enrolled | | LRB098 17434 OMW 52534 b |
|
| 1 | | AN ACT concerning State government.
| 2 | | Be it enacted by the People of the State of Illinois,
| 3 | | represented in the General Assembly:
| 4 | | Section 5. The State Comptroller Act is amended by changing | 5 | | Section 17 as follows:
| 6 | | (15 ILCS 405/17) (from Ch. 15, par. 217)
| 7 | | Sec. 17. Inventory control records. The comptroller shall | 8 | | maintain current
inventory records of all property held by or | 9 | | on behalf of the State or any
State agency, which may be copies | 10 | | of the official inventory control records
maintained by State | 11 | | agencies or summaries thereof. The Office of the Comptroller | 12 | | shall define reporting requirements and thresholds to be used | 13 | | by State agencies in the Comptroller's Statewide Accounting | 14 | | Management System (SAMS) manual. The Department of Central
| 15 | | Management Services and each other State agency so
holding such | 16 | | property shall report to the comptroller, on forms prescribed
| 17 | | by the comptroller, all property acquired or disposed of by | 18 | | that agency,
in such detail and at such times as the | 19 | | comptroller requires, by rule, to
maintain accurate,
current | 20 | | inventory records. The Department of Central Management
| 21 | | Services shall transmit to the comptroller a certified copy of | 22 | | all reports
it may issue concerning State property, including | 23 | | its annual report.
|
| | | HB4569 Enrolled | - 2 - | LRB098 17434 OMW 52534 b |
|
| 1 | | (Source: P.A. 82-789.)
| 2 | | Section 10. The State Finance Act is amended by changing | 3 | | Section 13.3 as follows:
| 4 | | (30 ILCS 105/13.3) (from Ch. 127, par. 149.3)
| 5 | | Sec. 13.3. Petty cash funds; purchasing cards.
| 6 | | (a) Any State agency may establish and maintain petty cash
| 7 | | funds for the purpose of making change, purchasing items of | 8 | | small cost,
payment of postage due, and for other nominal | 9 | | expenditures which cannot
be administered economically and | 10 | | efficiently through customary procurement
practices.
| 11 | | Petty cash funds may be established and maintained from | 12 | | moneys which
are appropriated to the agency for Contractual | 13 | | Services. In the case of
an agency which receives a single | 14 | | appropriation for its ordinary and
contingent expenses, the | 15 | | agency may establish a petty cash fund from the
appropriated | 16 | | funds.
| 17 | | Before the establishment of any petty cash fund, the agency | 18 | | shall
submit to the State Comptroller a survey of the need for | 19 | | the fund. The
survey shall also establish that sufficient | 20 | | internal accounting controls
exist. The Comptroller shall | 21 | | investigate such need and if he determines
that it exists and | 22 | | that adequate accounting controls exist, shall
approve the | 23 | | establishment of the fund. The Comptroller shall have the
power | 24 | | to revoke any approval previously made under this Section.
|
| | | HB4569 Enrolled | - 3 - | LRB098 17434 OMW 52534 b |
|
| 1 | | Petty cash funds established under this Section shall be | 2 | | operated and
maintained on the imprest system and no fund shall | 3 | | exceed $1,000, except that
the Department of Revenue may | 4 | | maintain a fund not exceeding $2,000 for each Department of | 5 | | Revenue facility and the Secretary of State may maintain a fund | 6 | | of not exceeding $2,000 for each
Chicago Motor Vehicle | 7 | | Facility, each Springfield Public Service Facility, and
the | 8 | | Motor Vehicle Facilities in Champaign, Decatur, Marion, | 9 | | Naperville, Peoria,
Rockford, Granite City, Quincy, and | 10 | | Carbondale, to be used solely for the
purpose of making change. | 11 | | Except for purchases made by procurement card as
provided in | 12 | | subsection (b) of this Section, single transactions shall be
| 13 | | limited to amounts less
than $100 $50 , and all transactions | 14 | | occurring in the fund shall be reported and
accounted for as | 15 | | may be provided in the uniform accounting system developed by
| 16 | | the State Comptroller and the rules and regulations | 17 | | implementing that
accounting system. All amounts in any such | 18 | | fund of less than $1,000 but over
$100 shall be kept in a | 19 | | checking account in a bank, or savings and loan
association or | 20 | | trust company which is insured by the United States government
| 21 | | or any agency of the United States government, except that in | 22 | | funds maintained
in each Department of Revenue Facility, | 23 | | Chicago Motor Vehicle Facilities, each Springfield Public | 24 | | Service Facility,
and the Motor Vehicle Facilities in | 25 | | Champaign, Decatur, Marion, Naperville,
Peoria, Rockford, | 26 | | Granite City, Quincy, and Carbondale, all amounts in the fund
|
| | | HB4569 Enrolled | - 4 - | LRB098 17434 OMW 52534 b |
|
| 1 | | may be retained on the premises of such facilities.
| 2 | | No bank or savings and loan association shall receive | 3 | | public funds as
permitted by this Section, unless it has | 4 | | complied with the requirements
established pursuant to Section | 5 | | 6 of "An Act relating to certain
investments of public funds by | 6 | | public agencies", approved July 23, 1943, as
now or hereafter | 7 | | amended.
| 8 | | An internal audit shall be performed of any petty cash fund | 9 | | which
receives reimbursements of more than $5,000 in a fiscal | 10 | | year.
| 11 | | Upon succession in the custodianship of any petty cash | 12 | | fund, both the
former and successor custodians shall sign a | 13 | | statement, in triplicate,
showing the exact status of the fund | 14 | | at the time of the transfer. The
original copy shall be kept on | 15 | | file in the office wherein the fund
exists, and each signer | 16 | | shall be entitled to retain one copy.
| 17 | | (b) The Comptroller may provide by rule for the use of | 18 | | purchasing cards by
State agencies to pay for purchases that | 19 | | otherwise may be paid out of the
agency's petty cash fund. Any | 20 | | rule adopted hereunder shall impose a single
transaction limit, | 21 | | which shall not be greater than $500.
| 22 | | The rules of the Comptroller may include but shall not be | 23 | | limited to:
| 24 | | (1) standards for the issuance of purchasing cards to | 25 | | State agencies
based upon the best interests of the State;
| 26 | | (2) procedures for recording purchasing card |
| | | HB4569 Enrolled | - 5 - | LRB098 17434 OMW 52534 b |
|
| 1 | | transactions
within the State accounting system, which may | 2 | | provide for summary reporting;
| 3 | | (3) procedures for auditing purchasing card | 4 | | transactions on a
post-payment basis;
| 5 | | (4) standards for awarding contracts with a purchasing | 6 | | card vendor to
acquire purchasing cards for use by State | 7 | | agencies; and
| 8 | | (5) procedures for the Comptroller to charge against | 9 | | State agency
appropriations for payment of purchasing card | 10 | | expenditures without the
use of the voucher and warrant | 11 | | system.
| 12 | | (c) As used in this Section, "State agency" means any | 13 | | department,
officer, authority, public corporation, | 14 | | quasi-public corporation,
commission, board, institution, | 15 | | State college or university, or other
public agency created by | 16 | | the State, other than units of local government
and school | 17 | | districts.
| 18 | | (Source: P.A. 98-496, eff. 1-1-14.)
| 19 | | Section 99. Effective date. This Act takes effect upon | 20 | | becoming law.
|
|