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90_SB0777eng
30 ILCS 505/7-3 new
30 ILCS 510/18 new
30 ILCS 515/13.1 new
Amends the Illinois Purchasing Act, the State Paper
Purchasing Act, and the State Printing Contracts Act.
Provides that any contract entered into by an executive
agency shall be signed by the Director of the Agency and at
least 2 other agency administrative officials that have been
approved to sign the contracts by the Department of Central
Management Services if the contract requires an amount in
excess of $250,000 to be expended. Effective immediately.
LRB9003327DNsb
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1 AN ACT to amend the State Finance Act by changing Section
2 9.02.
3 Be it enacted by the People of the State of Illinois,
4 represented in the General Assembly:
5 Section 5. The State Finance Act is amended by changing
6 Section 9.02 as follows:
7 (30 ILCS 105/9.02) (from Ch. 127, par. 145c)
8 Sec. 9.02. Vouchers; signature; delegation; electronic
9 submission.
10 (a)(1) Any new contract or contract renewal in the
11 amount of $250,000 or more in a fiscal year, or any order
12 against a master contract in the amount of $250,000 or more
13 in a fiscal year, or any contract amendment or change to an
14 existing contract that increases the value of the contract to
15 or by $250,000 or more in a fiscal year, shall be signed or
16 approved in writing by the chief executive officer of the
17 agency, and shall also be signed or approved in writing by
18 the agency's chief legal counsel and chief fiscal officer.
19 If the agency does not have a chief legal counsel, the chief
20 executive officer of the agency shall designate in writing a
21 senior executive as the individual responsible for signature
22 or approval.
23 (2) No document identified in paragraph (1) may be filed
24 with the Comptroller, nor may any authorization for payment
25 pursuant to such documents be filed with the Comptroller, if
26 the required signatures or approvals are lacking.
27 (3) Any person who, with knowledge the signatures or
28 approvals required in paragraph (1) are lacking, either files
29 or directs another to file documents or payment
30 authorizations in violation of paragraph (2) shall be subject
31 to discipline up to and including discharge.
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1 (4) Procurements shall not be artificially divided so as
2 to avoid the necessity of complying with paragraph (1).
3 (5) Each State agency shall develop and implement
4 procedures to ensure the necessary signatures or approvals
5 are obtained. Each State agency may establish, maintain and
6 follow procedures that are more restrictive that those
7 required herein.
8 (6) This subsection (a) applies to all State agencies as
9 defined in Section 1-7 of the Illinois State Auditing Act.
10 (b)(1) (a) Every voucher, as submitted by the agency or
11 office in which it originates, shall bear (i) (1) the
12 signature of the officer responsible for approving and
13 certifying vouchers under this Act and (ii) (2) if authority
14 to sign the responsible officer's name has been properly
15 delegated, also the signature of the person actually signing
16 the voucher.
17 (2) (b) When an officer delegates authority to approve
18 and certify vouchers, he shall send a copy of such
19 authorization containing the signature of the person to whom
20 delegation is made to each office that checks or approves
21 such vouchers and to the State Comptroller. Such delegation
22 may be general or limited. If the delegation is limited, the
23 authorization shall designate the particular types of
24 vouchers that the person is authorized to approve and
25 certify.
26 (3) When any delegation of authority hereunder is
27 revoked, a copy of the revocation of authority shall be sent
28 to the Comptroller and to each office to which a copy of the
29 authorization was sent.
30 The Comptroller may require State agencies to maintain
31 signature documents and records of delegations of voucher
32 signature authority and revocations of those delegations,
33 instead of transmitting those documents to the Comptroller.
34 The Comptroller may inspect such documents and records at any
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1 time.
2 (c) The Comptroller may authorize the submission of
3 vouchers through electronic transmissions, on magnetic tape,
4 or otherwise.
5 (Source: P.A. 89-360, eff. 8-17-95.)
6 Section 99. Effective date. This Act takes effect upon
7 becoming law.