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90_HB2864
50 ILCS 205/7 from Ch. 116, par. 43.107
Amends the Local Records Act. Provides that a local
records commission shall establish standards for the
reproduction of the public records by digitized electronic
format. Provides that these standards shall not be so
restrictive as to unduly prevent officers or agencies from
using this reproduction method.
LRB9010049PTsb
LRB9010049PTsb
1 AN ACT to amend the Local Records Act by changing Section
2 7.
3 Be it enacted by the People of the State of Illinois,
4 represented in the General Assembly:
5 Section 5. The Local Records Act is amended by changing
6 Section 7 as follows:
7 (50 ILCS 205/7) (from Ch. 116, par. 43.107)
8 Sec. 7. Disposition rules. Except as otherwise provided
9 by law, no public record shall be disposed of by any officer
10 or agency unless the written approval of the appropriate
11 Local Records Commission is first obtained.
12 The Commission shall issue regulations which shall be
13 binding on all such officers. Such regulations shall
14 establish procedures for compiling and submitting to the
15 Commission lists and schedules of public records proposed for
16 disposal; procedures for the physical destruction or other
17 disposition of such public records; and standards for the
18 reproduction of such public records by photography or,
19 microphotographic processes; and standards for the
20 reproduction of the public records by, or digitized
21 electronic format. Such standards shall relate to the quality
22 of the film to be used, preparation of the public records for
23 filming or electronic conversion, proper identification
24 matter on such records so that an individual document or
25 series of documents can be located on the film or digitized
26 electronic form with reasonable facility, and that the copies
27 contain all significant record detail, to the end that the
28 copies will be adequate. The standards relating to digitized
29 electronic formatting shall not be so restrictive as to
30 unduly prevent officers or agencies from using this method of
31 reproduction.
-2- LRB9010049PTsb
1 Such regulations shall also provide that the State
2 archivist may retain any records which the Commission has
3 authorized to be destroyed, where they have a historical
4 value, and that the State archivist may deposit them in the
5 State Library or State Historical Museum or with a historical
6 society, museum or library.
7 (Source: P.A. 89-272, eff. 8-10-95.)