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| [ House Amendment 002 ] |
90_HB2864ham001
LRB9010049PTbdam
1 AMENDMENT TO HOUSE BILL 2864
2 AMENDMENT NO. . Amend House Bill 2864 by replacing
3 everything after the enacting clause with the following:
4 "Section 5. The Local Records Act is amended by changing
5 Section 7 as follows:
6 (50 ILCS 205/7) (from Ch. 116, par. 43.107)
7 Sec. 7. Disposition rules. Except as otherwise provided
8 by law, no public record shall be disposed of by any officer
9 or agency unless the written approval of the appropriate
10 Local Records Commission is first obtained.
11 The Commission shall issue regulations which shall be
12 binding on all such officers. Such regulations shall
13 establish procedures for compiling and submitting to the
14 Commission lists and schedules of public records proposed for
15 disposal; procedures for the physical destruction or other
16 disposition of such public records; and standards for the
17 reproduction of such public records by photography,
18 microphotographic processes, or digitized electronic format.
19 Such standards shall relate to the quality of the film to be
20 used, preparation of the public records for filming or
21 electronic conversion, proper identification matter on such
22 records so that an individual document or series of documents
-2- LRB9010049PTbdam
1 can be located on the film or digitized electronic form with
2 reasonable facility, and that the copies contain all
3 significant record detail, to the end that the copies will be
4 adequate. Any public record may be reproduced onto digitized
5 electronic format and the original record disposed of if: (i)
6 the Commission has given or does give written approval for
7 disposal after a retention period of 10 years or less, (ii)
8 the reproduction process forms a durable medium that
9 accurately and legibly reproduces the original record in all
10 details and that does not permit additions, deletions, or
11 changes to the original document images, and (iii) the
12 reproduction is retained for the prescribed retention period.
13 Such regulations shall also provide that the State
14 archivist may retain any records which the Commission has
15 authorized to be destroyed, where they have a historical
16 value, and that the State archivist may deposit them in the
17 State Library or State Historical Museum or with a historical
18 society, museum or library.
19 (Source: P.A. 89-272, eff. 8-10-95.)".