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90_HB2864ham002
LRB9010049PTmbam01
1 AMENDMENT TO HOUSE BILL 2864
2 AMENDMENT NO. . Amend House Bill 2864, AS AMENDED,
3 by replacing everything after the enacting clause with the
4 following:
5 "Section 5. The Local Records Act is amended by changing
6 Section 7 as follows:
7 (50 ILCS 205/7) (from Ch. 116, par. 43.107)
8 Sec. 7. Disposition rules. Except as otherwise provided
9 by law, no public record shall be disposed of by any officer
10 or agency unless the written approval of the appropriate
11 Local Records Commission is first obtained.
12 The Commission shall issue regulations which shall be
13 binding on all such officers. Such regulations shall
14 establish procedures for compiling and submitting to the
15 Commission lists and schedules of public records proposed for
16 disposal; procedures for the physical destruction or other
17 disposition of such public records; and standards for the
18 reproduction of such public records by photography,
19 microphotographic processes, or digitized electronic format.
20 Such standards shall relate to the quality of the film to be
21 used, preparation of the public records for filming or
22 electronic conversion, proper identification matter on such
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1 records so that an individual document or series of documents
2 can be located on the film or digitized electronic form with
3 reasonable facility, and that the copies contain all
4 significant record detail, to the end that the copies will be
5 adequate. Any public record may be reproduced in a digitized
6 electronic format. Those records for which the Commission
7 has given or does give written approval for disposal after a
8 retention period of 10 years or less may be digitized and
9 disposed of providing: (i) the reproduction process forms a
10 durable medium that accurately and legibly reproduces the
11 original record in all details and that does not permit
12 additions, deletions, or changes to the original document
13 images, (ii) the reproduction is retained for the prescribed
14 retention period, and (iii) the Commission is notified when
15 the original record is disposed of and also when the
16 digitized record is disposed of. Those records for which the
17 Commission has given or does give written approval for
18 disposal after a retention period of more than 10 years or
19 for which the Commission has required or does require
20 permanent retention may be digitized and disposed of
21 providing: (i) the reproduction process forms a durable
22 medium that accurately and legibly reproduces the original
23 record in all details and that does not permit additions,
24 deletions, or changes to the original document images, (ii)
25 the records are also reproduced in a microfilm format that is
26 in compliance with Commission regulations and that is
27 retained for the written retention period, and (iii) the
28 Commission is notified when the original record is disposed
29 of and also when the microfilmed record is disposed of.
30 Such regulations shall also provide that the State
31 archivist may retain any records which the Commission has
32 authorized to be destroyed, where they have a historical
33 value, and that the State archivist may deposit them in the
34 State Archives, Library or State Historical Library, or a
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1 university library, Museum or with a historical society,
2 museum, or library.
3 (Source: P.A. 89-272, eff. 8-10-95.)".